Construction Accounting & Office Coordinator

Cottonwood Custom Builders Inc; Boulder (CO); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

401(k) with company match

Paid Time Off

Paid Holidays and Sick Leave

Job summary

Cottonwood Custom Builders Inc in Boulder, CO is seeking a full-time Office & Accounting Assistant to support accounting, project management, and office operations. You will manage AP/AR, invoicing, and bookkeeping tasks while assisting with payroll and job-cost accounting in a dynamic construction environment.

Ideal candidates have working knowledge of QuickBooks Desktop, strong Excel/Outlook skills, and a proactive, organized approach.

Qualifications

• Working knowledge of QuickBooks Desktop.
• Experience with bookkeeping, AP/AR, invoicing, reconciliations, and accounting administration.
• Strong Excel, Outlook, organizational, and communication skills.
• Detail-oriented, proactive, and reliable.
• Construction/job-cost accounting, Buildertrend, and SharePoint experience preferred.
• Interest in sustainable building or green construction is a plus.

Responsibilities

• Manage AP/AR, invoice entry and coding, billing, deposits, payments, credit card expenses, reimbursements, and vendor reconciliations.
• Manage construction draws, including logs, reports, client packages, bank submissions, lien releases, and payment posting.
• Support payroll, timekeeping, job-cost accounting, and coding follow-up.
• Maintain vendor/subcontractor W-9s, COIs, invoices, and compliance records.
• Set up clients and maintain files in QuickBooks, SharePoint, and related systems.
• Handle phones, email, mail, filing, new-lead routing, and general office administration.
• Assist with employee onboarding and recurring accounting/office deadlines.

Skills

Bookkeeping

AP/AR

Invoicing

Reconciliations

Organization

Communication

Excel

Outlook

Tools

QuickBooks Desktop

Buildertrend

SharePoint

Excel

Outlook

Job description

Cottonwood Custom Builders Inc in Boulder, CO is seeking a full-time Office & Accounting Assistant to support accounting, project management, and office operations. You will manage AP/AR, invoicing, and bookkeeping tasks while assisting with payroll and job-cost accounting in a dynamic construction environment.

Ideal candidates have working knowledge of QuickBooks Desktop, strong Excel/Outlook skills, and a proactive, organized approach.