Construction Billing & Accounts Assistant

Uloop Inc.; Miami (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Uloop Inc. is seeking a Construction Accountant Assistant / Front Desk to support a large specialty contractor in the construction industry.

The role combines accounting, accounts receivable, and billing tasks, requiring multitasking, collaboration with the accounting team, vendors, and subcontractors. The candidate should be detail-oriented, organized, and proficient in Microsoft Office with strong communication skills in English and Spanish.

Qualifications

• High school diploma or equivalent.
• Basic understanding of accounting and financial principles.
• Proficiency with Microsoft Office, including Excel.
• Fluent in English and Spanish; strong verbal/written communication.
• Local candidates only.

Responsibilities

• Process monthly vendor receivables and customer AIA billing under supervision.
• Manage end-to-end monthly billing of AIA requisitions.
• Review subcontractor and customer monthly applications for accuracy and consistency.
• Track payments and follow up to ensure timely receipt.
• Examine Certificates of Insurance and Endorsements for completeness and compliance with company requirements.
• Coordinate with contractors to verify insurance policy coverage and cancellation when necessary.
• Assist in procuring insurance coverage for projects.
• Prepare customer statements, invoices, and related financial documents.
• Contribute to accounting team efforts by compiling and analyzing data and tracking information.
• Take on additional accounting and office operation tasks to expand skills.

Skills

Microsoft Office

Excel

Bilingual English/Spanish

Organizational skills

Attention to detail

Communication skills

Education

High school diploma or equivalent

Job description

Uloop Inc. is seeking a Construction Accountant Assistant / Front Desk to support a large specialty contractor in the construction industry.

The role combines accounting, accounts receivable, and billing tasks, requiring multitasking, collaboration with the accounting team, vendors, and subcontractors. The candidate should be detail-oriented, organized, and proficient in Microsoft Office with strong communication skills in English and Spanish.