Construction Accounting Assistant Start Your Finance Career

Next Level HVAC Energy Management Systems; La Habra (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Next Level HVAC Energy Management Systems is seeking an Accounting Assistant to provide administrative and accounting support within the accounting department. The entry-level role involves daily accounting tasks, data entry and strong vendor/customer interaction in a construction industry context.

The position emphasizes organization, accuracy, and eagerness to learn, with exposure to invoices, payments, reconciliations and client statements as core duties.

Qualifications

• Strong communication and customer service skills.
• Proficient in MS Office, especially Excel, Outlook and Word.
• Able to work independently with minimal supervision and maintain attention to detail.
• Organized, detail-oriented and able to manage high-volume tasks.

Responsibilities

• Receive, review and process day-to-day invoices, purchase orders, check requests, and related documentation with attention to completeness and compliance.
• Process customer payments, deposits, and routine banking transactions.
• Perform credit card reconciliation and monthly statements.
• Prepare and distribute monthly client statements.
• Monitor overdue invoices and assist with collections and documentation.
• Request and process bonding and city business documents as needed.
• Reconcile vendor accounts and investigate discrepancies.
• Assist with issuing vendor and subcontractor checks as required.
• Provide administrative support to accounting and other departments.

Skills

Communication

Interpersonal skills

Analytical skills

Organizational skills

MS Office

Tools

MS Office Suite

Outlook

Excel

Word

Job description

Next Level HVAC Energy Management Systems is seeking an Accounting Assistant to provide administrative and accounting support within the accounting department. The entry-level role involves daily accounting tasks, data entry and strong vendor/customer interaction in a construction industry context.

The position emphasizes organization, accuracy, and eagerness to learn, with exposure to invoices, payments, reconciliations and client statements as core duties.