AP/AR Specialist

SSH Real Estate; Coatesville (Chester County); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

PTO

Paid holidays

Life insurance

Team-oriented work environment

Job summary

SSH Real Estate is seeking a detail-oriented Accounts Payable/Accounts Receivable Specialist to join our growing commercial HVAC team. Ideal candidates are reliable, eager to learn, and committed to accuracy and great customer service.

You will manage vendor invoices, payments, and reconciliations while also handling customer invoicing and receivables, in a fast-paced, team-oriented environment.

Qualifications

• Associate degree preferred in accounting, finance or related field.
• 1–2 years in accounting, bookkeeping, or office experience preferred.
• Proficiency with MS Office suite; Sage and Service Titan experience preferred.
• Experience in construction/HVAC or facilities management is a plus.

Responsibilities

• Oversee flow of vendor invoices, approvals, payments and documentation.
• Process vendor invoices accurately and timely; match with POs and receipts.
• Prepare weekly check runs and electronic payments.
• Reconcile vendor statements and resolve discrepancies.
• Generate and apply customer invoices; monitor receivables and follow up on past-due accounts.
• Assist with bank deposits, account reconciliations, and month-/year-end closing.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Multitasking

Education

Associate's degree in accounting, finance, business, or related field

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Sage

Service Titan

Job description

Description

We are seeking a detail-oriented and organized Accounts Payable/Accounts Receivable Specialist to join our growing commercial HVAC company. This is an excellent opportunity for someone looking to build a career in accounting while working in a fast-paced, team-oriented environment. The ideal candidate is dependable, eager to learn, and committed to accuracy and excellent customer service.

Description

We are seeking a detail-oriented and organized Accounts Payable/Accounts Receivable Specialist to join our growing commercial HVAC company. This is an excellent opportunity for someone looking to build a career in accounting while working in a fast-paced, team-oriented environment. The ideal candidate is dependable, eager to learn, and committed to accuracy and excellent customer service.

Key Responsibilities

Accounts Payable

• Help oversee the flow of vendor invoices, approvals, payments, and supporting documentation.
• Process vendor invoices accurately and in a timely manner.
• Match invoices with purchase orders and receiving documentation.
• Prepare weekly check runs and electronic payments.
• Reconcile vendor statements and resolve invoice discrepancies.
• Respond to vendor inquiries professionally and promptly.

Accounts Receivable

• Generate and distribute customer invoices.
• Process and apply incoming customer payments accurately and timely.
• Monitor outstanding receivables and follow up on past-due balances.
• Communicate with customers regarding billing questions and payment status.
• Reconcile customer accounts and resolve discrepancies.

HVAC Accounting Support

• Assist with bank deposits and account reconciliations.
• Support month-end and year-end closing processes.
• Prepare reports as requested by the Controller and CFO.
• Provide administrative support to the HVAC department as needed.
• Help balance workloads during employee absences, vacations, and periods of increased activity.

Requirements

• Associate’s degree in accounting, finance, business, or related field preferred.
• 1-2 years of accounting, bookkeeping, administrative, or office experience preferred (entry-level candidates with strong aptitude are encouraged to apply).
• Proficiency in Microsoft Excel, Outlook, and Word.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Experience with Sage and Service Titan is preferred
• Experience working in construction, HVAC, service, or facilities management industries.

Benefits

• Competitive salary
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid Time Off (PTO)
• Paid holidays
• Company-sponsored life insurance
• Supportive, team-oriented work environment