Accounting Assistant

Next Level HVAC Energy Management Systems; La Habra (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Next Level HVAC Energy Management Systems is seeking an Accounting Assistant to provide administrative and accounting support within the accounting department. The entry-level role involves daily accounting tasks, data entry and strong vendor/customer interaction in a construction industry context.

The position emphasizes organization, accuracy, and eagerness to learn, with exposure to invoices, payments, reconciliations and client statements as core duties.

Qualifications

• Strong communication and customer service skills.
• Proficient in MS Office, especially Excel, Outlook and Word.
• Able to work independently with minimal supervision and maintain attention to detail.
• Organized, detail-oriented and able to manage high-volume tasks.

Responsibilities

• Receive, review and process day-to-day invoices, purchase orders, check requests, and related documentation with attention to completeness and compliance.
• Process customer payments, deposits, and routine banking transactions.
• Perform credit card reconciliation and monthly statements.
• Prepare and distribute monthly client statements.
• Monitor overdue invoices and assist with collections and documentation.
• Request and process bonding and city business documents as needed.
• Reconcile vendor accounts and investigate discrepancies.
• Assist with issuing vendor and subcontractor checks as required.
• Provide administrative support to accounting and other departments.

Skills

Communication

Interpersonal skills

Analytical skills

Organizational skills

MS Office

Tools

MS Office Suite

Outlook

Excel

Word

Job description

The Accounting Assistant provides administrative and accounting support to the Accounting Department. This entry-level position assists with daily accounting functions, document management, data entry, and customer and vendor support. The ideal candidate is organized, detail-oriented, and eager to learn accounting processes within the construction industry.

Job Duties & Responsibilities

• Receive, review and process day-day invoices, purchase orders, check requests, and other related documentation. Ensuring completeness, compliance, budget, and contractual requirements.
• Process all customer payments, deposits, and routine banking transactions
• Process all credit card reconciliation and monthly statements
• Prepare and distribute monthly client statements
• Monitor and identify overdue invoices. Assist with reaching out to clients to collect outstanding payment and with providing documentation needed for payment.
• Request and process all bonding and city business requests.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly statements.
• Assist with issuing vendor, subcontractor checks and joint checks as required
• Provide administrative support to the accounting department and other departments as needed.
• Develop and maintain strong relationships with clients, vendors, and suppliers.
• Stay informed about both the construction industry and accounting practices.
• Other duties as assigned by supervisor.

Skills & Qualifications

• Proficient communication, interpersonal, analytical and organizational skills
• Must be proficient in MS Office Suite, specifically Outlook, Excel and Word
• Able to work independently with minimal supervision
• Perform complex and repetitive tasks
• Maintain a fast work pace and high-volume work load
• A positive and professional attitude and strong customer service skills

Essential Functions

• Be able to lift and carry up to 25lbs
• Maintain confidentiality with company records