Construction Accounting & Admin Specialist

Servpro Industries, Inc.; Beaumont (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Free uniforms

Health insurance

Paid time off

Vision insurance

401(k)

401(k) matching

Dental insurance

Job summary

Servpro Industries, Inc. is seeking an Accounting & Construction Administrator to support daily accounting operations and provide administrative support to the Construction team. The role requires accuracy, multitasking, and professional communication.

You will handle AR/AP, invoicing, cost tracking, document control, and coordination with subcontractors and vendors while maintaining orderly files and schedules in a busy restoration environment.

Qualifications

• Experience in accounting, bookkeeping, or office administration is preferred.
• Construction or restoration industry experience is a plus.
• Proficiency in Accounts Payable and Accounts Receivable.
• Strong written and verbal communication skills.
• Ability to multitask and meet deadlines.
• Strong attention to detail and accuracy.

Responsibilities

• Assist with Accounts Receivable, including customer invoicing and payment follow-ups.
• Prepare and process customer invoices, receipts, and payment records.
• Track incoming payments, checks, and outstanding invoices.
• Maintain accurate financial records and organized documentation.
• Assist with credit card transactions and payment processing.
• Communicate with customers and vendors regarding billing and payment inquiries.
• Provide administrative support to the Construction team.
• Assist with preparing construction proposals.
• Maintain and organize job files, project documentation, and customer records.
• Track project progress, deadlines, and outstanding documentation.
• Maintain accurate vendor records and ensure job-related invoices and receipts are properly documented and assigned to the correct projects.
• Update and maintain construction job cost spreadsheets to help track project expenses and costs.
• Assist with scheduling and coordinating construction-related activities.
• Communicate with subcontractors, vendors, customers, and insurance representatives.
• Assist with purchase orders, material orders, and job-related expenses.
• Ensure required paperwork, photos, and documentation are received and properly filed.
• Answer incoming calls and assist customers professionally.
• Manage emails and correspondence.
• Maintain electronic and paper filing systems.
• Assist with general office duties and other administrative tasks as needed.

Skills

Accounting

Accounts Receivable

Accounts Payable

Communication

Organizational skills

Time management

Tools

Microsoft Office

Excel

Outlook

Job description

Servpro Industries, Inc. is seeking an Accounting & Construction Administrator to support daily accounting operations and provide administrative support to the Construction team. The role requires accuracy, multitasking, and professional communication.

You will handle AR/AP, invoicing, cost tracking, document control, and coordination with subcontractors and vendors while maintaining orderly files and schedules in a busy restoration environment.