Accounting & Construction Admin: Detail Oriented Multitasker

IICRC; Beaumont (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Free uniforms

Health insurance

Paid time off

Vision insurance

401(k)

401(k) matching

Dental insurance

Job summary

IICRC is seeking a dependable Accounting & Construction Administrator to support daily accounting operations and assist the Construction team with administrative and project-related duties in Beaumont, TX. The role requires multitasking, organization, and professional communication to manage priorities accurately.

The ideal candidate will handle AR/AP tasks, invoicing, billing inquiries, project file maintenance, cost tracking, and vendor coordination while providing general office support to

Qualifications

• Experience in accounting, bookkeeping, or office administration preferred.
• Construction/restoration industry experience is a plus.
• Solid knowledge of AP/AR processes.
• Proficiency with Excel and Outlook.

Responsibilities

• Assist with Accounts Receivable, including customer invoicing and payment follow-ups.
• Prepare and process customer invoices, receipts, and payment records.
• Track incoming payments, checks, and outstanding invoices.
• Maintain accurate financial records and organized documentation.
• Assist with credit card transactions and payment processing.
• Communicate with customers and vendors regarding billing and payment inquiries.
• Provide administrative support to the Construction team.
• Assist with preparing construction proposals.
• Maintain and organize job files, project documentation, and customer records.
• Track project progress, deadlines, and outstanding documentation.
• Maintain accurate vendor records and ensure invoices and receipts are properly documented and assigned to the correct projects.
• Update and maintain construction job cost spreadsheets to track expenses.
• Assist with scheduling and coordinating construction-related activities.
• Communicate with subcontractors, vendors, customers, and insurance representatives.
• Assist with purchase orders, material orders, and job-related expenses.
• Ensure required paperwork, photos, and documentation are received and properly filed.
• Answer incoming calls and assist customers professionally.
• Manage emails and correspondence.
• Maintain electronic and paper filing systems.
• Assist with general office duties and other administrative tasks as needed.

Skills

Organizational skills

Time management

Verbal and written communication

Multitasking

Attention to detail

Tools

Microsoft Excel

Microsoft Outlook

Accounting software

Job description

IICRC is seeking a dependable Accounting & Construction Administrator to support daily accounting operations and assist the Construction team with administrative and project-related duties in Beaumont, TX. The role requires multitasking, organization, and professional communication to manage priorities accurately.

The ideal candidate will handle AR/AP tasks, invoicing, billing inquiries, project file maintenance, cost tracking, and vendor coordination while providing general office support to