Construction Accounting Admin

CFS; Town of Florida (NY); On-site; USD 60,000 - 65,000; Full time

Job summary

CFS in Maitland, FL is seeking a Construction Accounting Admin to support accounting operations and project administration onsite. You will work with project managers, vendors, and field teams to ensure accurate billing and organized project finances.

The ideal candidate has 3+ years in construction accounting, knowledge of Florida lien law and AIA billing, and experience with Sage and Excel. Responsibilities include A/P and A/R, NTOs, lien waivers, and project cost reporting.

Qualifications

• 3+ years in construction accounting or project accounting.
• Knowledge of Florida Construction Lien Law, NTOs, lien waivers, and AIA billing.
• Experience with Sage family products and strong Excel skills.

Responsibilities

• Manage accounts payable and accounts receivable processing.
• Prepare Notices to Owner (NTOs), lien waivers, and compliance documents per Florida law.
• Process AIA billings, job cost reports, subcontractor documentation, and project accounting activities.
• Reconcile credit card statements, vendor accounts, and project-related financial records.
• Support project teams with administrative coordination, travel arrangements, document management, and general accounting support.

Tools

Sage

Sage 100 Contractor

Excel

Job description

Pay: $60,000–$65,000

Location: Maitland, FL | Fully Onsite

Why This Opportunity Stands Out

This Construction Accounting Admin opportunity offers the chance to join one of Central Florida's most respected construction organizations with a long-standing reputation for quality, stability, and employee retention. The company has built its success on strong client relationships, operational excellence, and a culture that values teamwork, accountability, and long-term growth.

As a Construction Accounting Admin, you'll play a critical role supporting both accounting operations and project administration. The Construction Accounting Admin will work closely with project managers, vendors, accounting leadership, and field teams while helping ensure projects remain compliant, accurately billed, and financially organized.

This opportunity is ideal for a Construction Accounting Admin who enjoys construction accounting, thrives in a fast-paced project environment, and wants a highly visible role with long-term growth potential.

Key Responsibilities of the Construction Accounting Admin

• Manage accounts payable and accounts receivable activities while ensuring timely and accurate processing as the Construction Accounting Admin
• Prepare and track Notices to Owner (NTOs), lien waivers, and construction compliance documentation in accordance with Florida Construction Lien Law as the Construction Accounting Admin
• Process AIA billings, job cost reports, subcontractor documentation, and project accounting activities as the Construction Accounting Admin
• Reconcile credit card statements, vendor accounts, and project-related financial records as the Construction Accounting Admin
• Support project teams with administrative coordination, travel arrangements, document management, and general accounting support as the Construction Accounting Admin

Qualifications For The Construction Accounting Admin

• 3+ years of construction accounting, project accounting, or construction bookkeeping experience
• Working knowledge of Florida Construction Lien Law, NTOs, lien waivers, and AIA billing requirements
• Experience with Sage, Sage 100 Contractor, or similar construction accounting software; strong Excel skills required

What You'll Gain as the Construction Accounting Admin

• Opportunity to join a highly respected and established construction company
• Exposure to project accounting, job costing, subcontractor compliance, and billing operations
• Supportive, family-oriented culture with strong employee tenure
• Excellent benefits and retirement offerings
• Long-term stability and advancement opportunities within the accounting and operations teams

Who Thrives as the Construction Accounting Admin

The ideal Construction Accounting Admin is organized, detail-oriented, and comfortable balancing accounting responsibilities with project support activities. This Construction Accounting Admin enjoys working in a construction environment, managing multiple priorities, and serving as a key resource for both accounting and operations teams. Proactive, dependable candidates who thrive in project-driven environments will succeed in this role.