Construction Administrator

Framework - Construction Recruiting; Orlando (FL); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Medical coverage

HSA contributions

401(k) match and profit sharing

Life insurance

Disability coverage

Job summary

Framework - Construction Recruiting presents an Orlando-based charity seeking a Construction Administrator to organize and move the construction and property management teams. You will manage invoices, contracts, and schedules, keeping Senior Construction Manager and project teams ahead.

You'll bring proven experience in project administration within construction, a related degree or certification, and strong MS Office skills.

Qualifications

• Proven experience as a Project Administrator or Assistant Project Administrator in construction
• College or technical degree or certification in business, construction, real estate, or related field
• Valid Florida driver's license with a clean driving record
• Experience with Bluebeam, AutoCAD, or project management software (like Microsoft Project) a plus
• Strong Microsoft Office skills — Outlook, Excel, PowerPoint, and Word
• Excellent organizational and multitasking skills, with sharp attention to detail
• Strong verbal and written communication skills across all levels of the organization
• Comfortable working independently and collaboratively in a fast-moving environment
• Property management or construction management software experience a plus

Responsibilities

• Review, code, and route invoices, confirming lien releases before payment
• Provide first review of AIA payment applications, checking cost coding lines up
• Keep vendor agreements, liability insurance, W-9s, and workers' comp documentation current
• Prepare and manage contracts, change orders, and AIA documents with vendors, subcontractors, and consultants
• Support RFP coordination — bid specs, instructions to bidders, and evaluating contractor and vendor responses
• Assist with estimating projects and building budgets, and monitor costs against them
• Track contracts and purchase orders for construction-related projects and services
• Support Property Managers on annual capital expense planning and tracking
• Assist the Senior Construction Manager with tenant improvement oversight, coordinating with Leasing and Property Management
• Coordinate project resources, equipment, and information across the development team, office, and site staff
• Participate in and document project meetings and calls
• Maintain permit applications, NTOs, NOCs, and other project documentation
• Maintain property files — fire, roof, HVAC, vehicle, and vacancy reports
• Process vendor credit applications and issue purchase orders and contracts

Skills

Project administration

Communication

Multi-tasking

Microsoft Office

Bluebeam

AutoCAD

Record keeping

Education

College or technical degree in business/real estate

Construction or real estate certification

Tools

Microsoft Project

Bluebeam

AutoCAD

Job description

We are working with a well-established, Orlando-based charitable organization that manages a substantial commercial real estate portfolio to find a Construction Administrator to keep their construction and property management teams organized and moving. This is a great fit for someone who thrives on structure — juggling contracts, invoices, permits, and schedules while keeping the Senior Construction Manager and project teams a step ahead.

What You'll Do

• Review, code, and route maintenance, construction, and property management invoices, confirming lien releases are received before payment
• Provide first review of AIA payment applications, checking that cost coding lines up
• Keep vendor agreements, liability insurance, W-9s, and workers' comp documentation current
• Prepare and manage contracts, change orders, and AIA documents with vendors, subcontractors, and consultants
• Support RFP coordination — bid specs, instructions to bidders, and evaluating contractor and vendor responses
• Assist with estimating projects and building budgets, and monitor costs against them
• Track contracts and purchase orders for construction-related projects and services
• Support Property Managers on annual capital expense planning and tracking
• Assist the Senior Construction Manager with tenant improvement oversight, coordinating with Leasing and Property Management
• Coordinate project resources, equipment, and information across the development team, office, and site staff
• Participate in and document project meetings and calls
• Maintain permit applications, NTOs, NOCs, and other project documentation
• Maintain property files — fire, roof, HVAC, vehicle, and vacancy reports
• Process vendor credit applications and issue purchase orders and contracts

What You'll Bring

• Proven experience as a Project Administrator or Assistant Project Administrator in construction
• College or technical degree, or certification, in business administration, construction, real estate, or a related field
• Valid Florida driver's license with a clean driving record
• Experience with Bluebeam, AutoCAD, or project management software (like Microsoft Project) a plus
• Strong Microsoft Office skills — Outlook, Excel, PowerPoint, and Word
• Excellent organizational and multitasking skills, with sharp attention to detail
• Strong verbal and written communication skills across all levels of the organization
• Comfortable working independently and collaboratively in a fast-moving environment
• Property management or construction management software experience a plus

What You'll Gain

• A salary of $65,000-$70,000, based on experience
• A central, high-visibility role supporting a respected Orlando organization's construction and property management teams
• Highly subsidized medical coverage (employee-only coverage at no cost)
• Employer-funded HSA contributions up to $2,000 annually
• A 3% fully vested 401(k) contribution, plus a 6% match and discretionary 6% profit sharing
• Employer-paid life and AD and D insurance, plus employer-paid long-term disability coverage
• Room to build deep institutional knowledge within a stable, well-regarded organization