Project Accounting Specialist

LHH; Kansas City (MO); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Performance bonus up to 25%

Job summary

LHH is seeking a detail-oriented Project Accounting Coordinator for a fully onsite role in Kansas City to support billing, job costing, accounts receivable, and compliance activities across active projects. This position maintains accurate project financial data and assists with day-to-day accounting operations.

The ideal candidate is analytical, highly organized, and proficient in Excel, with exposure to billing and construction accounting.

Qualifications

• Experience with data analysis and problem solving.
• Strong attention to detail and organizational skills.
• Excellent communication and customer service abilities.
• Ability to manage multiple priorities and deadlines.
• Exposure to billing, project accounting or construction accounting is a plus.

Responsibilities

• Prepare and process customer invoices and billing documentation.
• Assist with construction project billing and material sales invoicing.
• Monitor accounts receivable aging and assist with collections follow-up.
• Code invoices and credit card transactions to jobs and cost categories.
• Support subcontractor payment processing and documentation review.
• Assist with certified payroll tracking and project-related reporting.
• Maintain organized project and accounting records.

Skills

VLOOKUP / XLOOKUP

Data analysis

Attention to detail

Communication skills

Multitasking

Education

Bachelor's degree in Accounting/Finance/Business/Construction Management

Tools

Trimble Viewpoint Vista

Job description

Direct Hire | Fully Onsite Salary: $50,000 annually and going up based on experience

Position Overview

A well-established construction organization is seeking a detail-oriented Project Accounting Coordinator to support billing, job costing, accounts receivable, and compliance activities across active projects. This position plays a key role in maintaining accurate project financial data, supporting collections efforts, ensuring regulatory compliance, and assisting with day-to-day accounting operations.

The ideal candidate is analytical, highly organized, and comfortable working with large amounts of data in Excel and have exposure to billing, project accounting or construction accounting.

Key Responsibilities:

Billing & Accounts Receivable

• Prepare and process customer invoices and billing documentation
• Assist with construction project billing and material sales invoicing
• Monitor accounts receivable aging and assist with collections follow-up
• Respond to customer inquiries regarding invoicing, pricing, and tax-exempt status
• Track and record incoming customer payments

Project Accounting & Job Cost Support

• Reconcile project costs and identify discrepancies
• Review labor allocations and job cost reporting
• Code invoices and credit card transactions to appropriate jobs and cost categories
• Support subcontractor payment processing and documentation review
• Assist with certified payroll tracking and project-related reporting

Compliance & Administrative Support

• Process and maintain lien waivers
• Manage and track tax-exempt certificates and supporting documentation
• Support business license renewals and regulatory filings
• Assist with contractor prequalification packages and compliance requirements
• Maintain organized project and accounting records

Qualifications:

Required

• VLOOKUP and XLOOKUP functions
• Data analysis and problem solving
• Strong attention to detail and organizational skills
• Excellent communication and customer service abilities
• Ability to manage multiple priorities and deadlines

Preferred

• 1-3 years of experience in billing, accounting support, accounts receivable, or project accounting
• Construction industry experience
• Exposure to job costing and project accounting processes
• Experience with lien waivers, payment applications, or compliance documentation
• Experience with construction ERP systems such as Trimble Viewpoint Vista

Education:

• Bachelor's degree in Accounting, Finance, Business, Construction Management, or a related field preferred
• Recent graduates with strong Excel skills and internship or accounting experience are encouraged to apply
• Fully onsite position
• Some flexibility in scheduling and occasional work-from-home opportunities when business needs allow
• Collaborative team environment with close interaction across accounting, finance, and operations
• Starting at $50,000 annual base compensation and going up based in experience
• Overtime opportunities available
• Company performance bonus program with potential payouts up to 25%
• Career growth opportunities within a stable construction organization