Construction Accountant: AIA Billing & Project Costing

Gilliatte General Contractors Inc; Indianapolis (IN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with match

Paid time off

Company holidays

Job summary

Gilliatte General Contractors, Inc. is seeking an Accountant in Indianapolis to support the financial operations of our growing construction company. This role emphasizes accuracy and organization on project-driven work.

The Accountant will manage AIA billing, job costing, accounts payable, project accounting, and payroll backup support while partnering with project managers and operations teams. 3+ years in construction accounting is preferred and proficiency with Excel is required.

Qualifications

• Associate or bachelor's degree in accounting, finance, or related field.
• Minimum of 3 years accounting experience, preferably in construction or project-based industries.
• Hands-on experience with AIA billing, job costing, and accounts payable.
• Strong proficiency with Microsoft Excel and accounting software.
• Excellent attention to detail, organization, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Prepare and submit monthly AIA billing applications, progress billings, and customer invoices.
• Track contract values, change orders, retainage, and project billing status.
• Partner with project managers to obtain supporting documentation and ensure timely billing submissions.
• Monitor accounts receivable and assist with collections activities.
• Maintain accurate job cost records across multiple projects.
• Review labor, materials, equipment, and subcontractor costs for proper allocation and reporting.
• Assist with project budgeting, forecasting, and profitability analysis.
• Prepare and analyze job cost reports to support management decision-making.
• Process vendor invoices and subcontractor payments accurately and on schedule.
• Match invoices to purchase orders and assign appropriate job cost and general ledger coding.
• Reconcile vendor statements and resolve payment discrepancies.
• Support lien waiver administration, vendor compliance requirements, and payment tracking.
• Assist with month-end and year-end close activities.
• Prepare journal entries and account reconciliations.
• Support audits and financial reporting requirements.
• Serve as a backup for weekly payroll processing.

Skills

AIA billing

Job costing

Accounts payable

Excel

Accounting software

Attention to detail

Organization

Problem-solving

Multitasking

Education

Associate or Bachelor’s degree in accounting/finance

Tools

None

Job description

Gilliatte General Contractors, Inc. is seeking an Accountant in Indianapolis to support the financial operations of our growing construction company. This role emphasizes accuracy and organization on project-driven work.

The Accountant will manage AIA billing, job costing, accounts payable, project accounting, and payroll backup support while partnering with project managers and operations teams. 3+ years in construction accounting is preferred and proficiency with Excel is required.