Conflicts & Billing Operations Specialist

North Bridge Staffing Group; Chicago (IL); On-site; USD 65,000 - 84,000; Full time

Job summary

North Bridge Staffing Group in Chicago, IL, seeks a Conflicts & Billing Coordinator to manage conflicts-check workflows and support the Time & Billing team. The role combines intake, analysis, and invoicing tasks in a flexible 35-hour week with occasional overtime.

The successful candidate will have at least 3 years of conflicts experience in a law firm, familiarity with iManage and Aderant, and strong MS Word/Excel skills. A professional, service-oriented approach is essential.

Qualifications

• Minimum 3 years of conflicts experience at a law firm (billing experience a plus).
• Familiarity with iManage for conflicts and Aderant for billing preferred.
• Solid Word and Excel skills.
• Strong attention to detail, data entry accuracy, and proofreading ability.
• Good time management and ability to juggle multiple priorities under deadline pressure.
• Strong written and verbal communication.
• Professional, service-oriented approach to working with colleagues.
• Sound judgment, discretion, and a proactive work ethic.

Responsibilities

• Handle new business intake, matter setup, and conflict-of-interest analysis and resolution using the organization's conflicts-tracking system.
• Run conflict checks and evaluate results in partnership with legal counsel.
• Track waivers and engagement letters throughout the process, flagging and resolving issues as they come up.
• Work with outside vendors to troubleshoot workflow problems.
• Research information independently using public databases.
• Respond promptly to attorneys and counsel when reports are needed.
• Keep the intake process and conflicts database accurate and complete by verifying all submitted information.
• Make edits and transfers to draft bills as instructed by attorneys, assistants, or the billing manager.
• Collect invoices and route them to the appropriate attorney or assistant.
• Help distribute draft bills each month.
• Respond to billing-related emails as directed.
• Finalize and send invoices to attorneys or clients.
• Support electronic billing processes.
• Take on other duties and projects as needed.

Skills

Conflicts management

Attention to detail

Time management

Written communication

Verbal communication

Tools

iManage

Aderant

Microsoft Word

Microsoft Excel

Job description

North Bridge Staffing Group in Chicago, IL, seeks a Conflicts & Billing Coordinator to manage conflicts-check workflows and support the Time & Billing team. The role combines intake, analysis, and invoicing tasks in a flexible 35-hour week with occasional overtime.

The successful candidate will have at least 3 years of conflicts experience in a law firm, familiarity with iManage and Aderant, and strong MS Word/Excel skills. A professional, service-oriented approach is essential.