Conflicts & Billing Coordinator

Beacon Hill; Chicago (IL); Hybrid; USD 70,000 - 85,000; Full time

Job summary

Beacon Hill is seeking a Conflicts Coordinator in Chicago to support new business intake, conflicts analysis, and matter opening while assisting with select billing responsibilities. The role operates on a 35-hour work week with a 9:00 AM-5:00 PM hybrid schedule and offers growth as the firm implements a new conflicts platform.

The ideal candidate has 3+ years of law firm conflicts experience, familiarity with new matter intake, and experience with billing processes.

Qualifications

• 3+ years of law firm conflicts experience preferred
• Experience with new business intake, matter opening, and conflicts analysis
• Time and billing experience is a plus
• Proficiency with iManage Conflicts and Aderant is preferred
• Proficiency with Microsoft Word and Excel

Responsibilities

• Manage new business intake, matter opening, conflicts analysis, and resolution using the firm's conflicts system
• Perform conflicts searches and analyze results in coordination with General Counsel
• Review and monitor engagement letters, waivers, and related documentation to identify and resolve potential issues
• Coordinate solutions for workflow issues and communicate with software vendors as needed
• Conduct corporate and party research using publicly available databases
• Provide timely responses to attorneys and firm leadership regarding conflicts reports and requests
• Maintain the integrity of the conflicts database and new matter intake workflow by ensuring all required information is collected and verified
• Assist with billing-related projects, including pre-bill edits, transfers, invoice processing, and pre-bill distribution
• Respond to billing-related inquiries and support special projects as assigned

Skills

Conflicts analysis

New matter intake

Billing coordination

Data entry

Professional communication

Tools

iManage Conflicts

Aderant

Microsoft Word

Excel

Job description

Beacon Hill is seeking a Conflicts Coordinator in Chicago to support new business intake, conflicts analysis, and matter opening while assisting with select billing responsibilities. The role operates on a 35-hour work week with a 9:00 AM-5:00 PM hybrid schedule and offers growth as the firm implements a new conflicts platform.

The ideal candidate has 3+ years of law firm conflicts experience, familiarity with new matter intake, and experience with billing processes.