Conflicts & Billing Coordinator

North Bridge Staffing Group; Chicago (IL); On-site; USD 65,000 - 84,000; Full time

Job summary

North Bridge Staffing Group in Chicago, IL, seeks a Conflicts & Billing Coordinator to manage conflicts-check workflows and support the Time & Billing team. The role combines intake, analysis, and invoicing tasks in a flexible 35-hour week with occasional overtime.

The successful candidate will have at least 3 years of conflicts experience in a law firm, familiarity with iManage and Aderant, and strong MS Word/Excel skills. A professional, service-oriented approach is essential.

Qualifications

• Minimum 3 years of conflicts experience at a law firm (billing experience a plus).
• Familiarity with iManage for conflicts and Aderant for billing preferred.
• Solid Word and Excel skills.
• Strong attention to detail, data entry accuracy, and proofreading ability.
• Good time management and ability to juggle multiple priorities under deadline pressure.
• Strong written and verbal communication.
• Professional, service-oriented approach to working with colleagues.
• Sound judgment, discretion, and a proactive work ethic.

Responsibilities

• Handle new business intake, matter setup, and conflict-of-interest analysis and resolution using the organization's conflicts-tracking system.
• Run conflict checks and evaluate results in partnership with legal counsel.
• Track waivers and engagement letters throughout the process, flagging and resolving issues as they come up.
• Work with outside vendors to troubleshoot workflow problems.
• Research information independently using public databases.
• Respond promptly to attorneys and counsel when reports are needed.
• Keep the intake process and conflicts database accurate and complete by verifying all submitted information.
• Make edits and transfers to draft bills as instructed by attorneys, assistants, or the billing manager.
• Collect invoices and route them to the appropriate attorney or assistant.
• Help distribute draft bills each month.
• Respond to billing-related emails as directed.
• Finalize and send invoices to attorneys or clients.
• Support electronic billing processes.
• Take on other duties and projects as needed.

Skills

Conflicts management

Attention to detail

Time management

Written communication

Verbal communication

Tools

iManage

Aderant

Microsoft Word

Microsoft Excel

Job description

Position: Conflicts & Billing Coordinator

Schedule: 35 hours/week, Monday–Friday, 9:00 AM–5:00 PM, with occasional overtime

Overview:

This role splits its focus between two areas: roughly 60% of the job involves managing the conflicts-check workflow, while the remainder supports the Time & Billing team by handling billing inquiries and requests from internal stakeholders.

Key Responsibilities

Conflicts:

• Handle new business intake, matter setup, and conflict-of-interest analysis and resolution using the organization's conflicts-tracking system
• Run conflict checks and evaluate results in partnership with legal counsel
• Track waivers and engagement letters throughout the process, flagging and resolving issues as they come up
• Work with outside vendors to troubleshoot workflow problems
• Research information independently using public databases
• Respond promptly to attorneys and counsel when reports are needed
• Keep the intake process and conflicts database accurate and complete by verifying all submitted information
• Make edits and transfers to draft bills as instructed by attorneys, assistants, or the billing manager
• Collect invoices and route them to the appropriate attorney or assistant
• Help distribute draft bills each month
• Respond to billing-related emails as directed
• Finalize and send invoices to attorneys or clients
• Support electronic billing processes
• Take on other duties and projects as needed

Required Skills & Experience

• Minimum 3 years of conflicts experience at a law firm (billing experience a plus)
• Familiarity with iManage for conflicts and Aderant for billing preferred
• Solid Word and Excel skills
• Strong attention to detail, data entry accuracy, and proofreading ability
• Good time management and ability to juggle multiple priorities under deadline pressure
• Strong written and verbal communication
• Professional, service-oriented approach to working with colleagues
• Sound judgment, discretion, and a proactive work ethic