Conflicts & Billing Coordinator

Barack Ferrazzano Kirschbaum & Nagelberg LLP; Chicago, Northern (IL, KY); Hybrid; USD 70,000 - 78,000; Full time

Job summary

Barack Ferrazzano Kirschbaum & Nagelberg LLP in Chicago seeks a Conflicts & Billing Coordinator to manage conflicts workflow (about 60%) and support the Time & Billing team with billing requests.

The role requires 3+ years of conflicts experience at a law firm, familiarity with IManage conflicts and Aderant billing, and strong MS Word/Excel skills. Regular hours are 9:00 AM–5:00 PM, 35-hour work week with some overtime.

Qualifications

• At least 3 years of conflicts experience in a law firm; time and billing experience preferred.
• Experience with IManage conflicts and Aderant billing preferred.
• Proficiency in MS Word and Excel.
• Strong data entry and proofreading skills.
• Good organization skills.
• Detail-oriented with the ability to prioritize and handle multiple tasks in a fast-paced environment.
• Excellent written and oral communication skills.
• Client service oriented with the ability to professionally collaborate with others.
• Strong initiative and work ethic with good judgement, confidentiality and discretion.

Responsibilities

• Conflicts: new business intake, matter opening, conflict analysis and resolution using the Firm’s conflict system
• Perform conflicts checks and analysis of results, in coordination with General Counsel
• Monitor waivers and engagement letters during the process to help flag issues and resolve problems
• Coordinate solutions when issues arise within the workflow, including communicating with the vendor for support
• Conduct independent research on various publicly available databases
• Provide timely responses to attorneys and General Counsel when reports are requested
• Maintain the integrity of the new matter intake workflow and conflicts database by verifying information and ensuring all the information is collected
• Process edits and transfers to pre-bills as directed by attorneys/secretaries and billing manager
• Gather invoices from Expert Image and forward to attorney/secretary
• Assist in prebill distribution at the beginning of the month
• Answer emails from the billing account as directed by billing manager
• Finalize invoices and send to attorneys or clients
• Assist with ebilling invoices
• Other duties and special projects as assigned

Skills

Conflicts experience

Time & billing experience

Attention to detail

Data entry

Organization

Communication skills

Client service oriented

Discretion

Tools

IManage conflicts

Aderant billing

MS Word

MS Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Conflicts & Billing Coordinator

Full Time Regular Full-Time Professional Chicago, IL, US

9 days ago Requisition ID: 1036

Salary Range: $70,000.00 To $78,000.00 Annually

Position:

Conflicts & Billing Coordinator

Dept./Practice Group:

Finance & Accounting

FLSA:

Non-Exempt

Manages Others:

No

$70,000 - $78,000 commensurate with experience

Hours:

9:00 AM – 5:00 PM (35-hour work week), Monday - Friday with some overtime

Job Summary:

The primary focus of this role is the management of the conflict’s workflow, comprising approximately 60% of the responsibilities. The remaining time will be dedicated to working with the Time & Billing team and supporting stakeholders with billing-related requests and inquiries.

Responsibilities:

• Conflicts
  • Responsible for new business intake, matter opening, conflict analysis and resolution using the Firm’s conflict system
  • Perform conflicts checks and analysis of results, in coordination with General Counsel
  • Monitor waivers and engagement letters during the process to help flag issues and resolve problems
  • Coordinate solutions when issues arise within the workflow, including communicating with the vendor for support
  • Conduct independent research on various publicly available databases
  • Provide timely responses to attorneys and General Counsel when reports are requested
  • Maintain the integrity of the new matter intake workflow and conflicts database by verifying information and ensuring all the information is collected
• Process edits and transfers to pre-bills as directed by attorneys/secretaries and billing manager
• Gather invoices from Expert Image and forward to attorney/secretary
• Assist in prebill distribution at the beginning of the month
• Answer emails from the billing account as directed by billing manager
• Finalize invoices and send to attorneys or clients
• Assist with ebilling invoices
• Other duties and special projects as assigned

Knowledge, skills, and abilities required:

• At least 3 years of conflicts experience in a law firm is required; time and billing experience is preferred
• Experience with IManage conflicts and Aderant billing preferred
• Proficiency in MS Word and Excel
• Strong data entry and proofreading skills
• Good organization skills
• Must be highly detail-oriented with the ability to prioritize and handle multiple tasks in a fast-paced environment
• Ability to think independently, work under tight deadlines and accept new projects as assigned
• Excellent written and oral communication skills
• Client service oriented with the ability to professionally collaborate with others
• Strong initiative and work ethic with good judgement, confidentiality and discretion

Working conditions and physical effort:

• Work is normally performed in a typical office work environment, with in-office expectations on Tuesdays, Wednesdays and Thursdays
• Limited physical effort required
• Very limited exposure to physical risk

Disclaimer:

Incumbents must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

This job description in no way states or implies that these are the only duties to which will be required in this position. The Firm reserves the right to change or assign other duties to this position (within guidelines and compliance with Federal and State Laws). Continued employment remains on an “at-will” basis.