Conflicts Coordinator

Beacon Hill; Chicago (IL); On-site; USD 70,000 - 85,000; Full time

Job summary

Beacon Hill is seeking a Conflicts Coordinator in Chicago to support new business intake, conflicts analysis, and matter opening while assisting with select billing responsibilities. The role operates on a 35-hour work week with a 9:00 AM-5:00 PM hybrid schedule and offers growth as the firm implements a new conflicts platform.

The ideal candidate has 3+ years of law firm conflicts experience, familiarity with new matter intake, and experience with billing processes.

Qualifications

• 3+ years of law firm conflicts experience preferred
• Experience with new business intake, matter opening, and conflicts analysis
• Time and billing experience is a plus
• Proficiency with iManage Conflicts and Aderant is preferred
• Proficiency with Microsoft Word and Excel

Responsibilities

• Manage new business intake, matter opening, conflicts analysis, and resolution using the firm's conflicts system
• Perform conflicts searches and analyze results in coordination with General Counsel
• Review and monitor engagement letters, waivers, and related documentation to identify and resolve potential issues
• Coordinate solutions for workflow issues and communicate with software vendors as needed
• Conduct corporate and party research using publicly available databases
• Provide timely responses to attorneys and firm leadership regarding conflicts reports and requests
• Maintain the integrity of the conflicts database and new matter intake workflow by ensuring all required information is collected and verified
• Assist with billing-related projects, including pre-bill edits, transfers, invoice processing, and pre-bill distribution
• Respond to billing-related inquiries and support special projects as assigned

Skills

Conflicts analysis

New matter intake

Billing coordination

Data entry

Professional communication

Tools

iManage Conflicts

Aderant

Microsoft Word

Excel

Job description

Conflicts Coordinator

A well-established law firm is seeking a Conflicts Coordinator to join its Chicago office. This is a full-time position supporting the firm's new business intake and conflicts process while also assisting with select billing responsibilities. The role offers a collaborative, team-oriented environment with excellent long-term growth potential as the firm prepares to implement a new conflicts platform.

The position follows a 35-hour work week, with a schedule of 9:00 AM-5:00 PM. Employees will follow a hybrid work schedule. The salary range for this position is $70,000-$85,000, depending on experience.

The ideal candidate will have prior law firm conflicts experience and be comfortable handling new matter intake, conflict analysis, and matter opening processes. Experience with billing systems and processes is a plus.

Skills required and Job Duties include the following:

Job Duties:

• Manage new business intake, matter opening, conflicts analysis, and resolution using the firm's conflicts system
• Perform conflicts searches and analyze results in coordination with General Counsel
• Review and monitor engagement letters, waivers, and related documentation to identify and resolve potential issues
• Coordinate solutions for workflow issues and communicate with software vendors as needed
• Conduct corporate and party research using publicly available databases
• Provide timely responses to attorneys and firm leadership regarding conflicts reports and requests
• Maintain the integrity of the conflicts database and new matter intake workflow by ensuring all required information is collected and verified
• Assist with billing-related projects, including pre-bill edits, transfers, invoice processing, and pre-bill distribution
• Respond to billing-related inquiries and support special projects as assigned

Qualifications:

• 3+ years of law firm conflicts experience preferred
• Experience with new business intake, matter opening, and conflicts analysis
• Time and billing experience is a plus
• Experience with iManage Conflicts and Aderant is preferred
• Proficiency with Microsoft Word and Excel
• Strong analytical, organizational, proofreading, and data entry skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Strong judgment, professionalism, confidentiality, and client service skills

Only qualified candidates will be contacted.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

**California residents:**Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)