Confidential Executive Assistant / Personal Assistant to C-Suite – Hedge Fund - Dallas, TX

Mission Staffing; Dallas (TX); On-site; USD 150,000 - 250,000; Full time

Benefits offered by this job

Competitive compensation

Bonus

Excellent benefits

Job summary

Confidential in Dallas seeks an Executive Assistant/Personal Assistant to support the C-Suite with discretion. You will manage a complex calendar, coordinate travel, prepare meetings, and handle confidential projects.

The ideal candidate is polished, proactive, highly organized, and able to anticipate needs in a fast-paced setting. You will partner with senior leaders and stakeholders to ensure seamless executive operations.

Qualifications

• 3+ years of executive support experience.
• Excellent organizational and prioritization skills.
• Discretion and integrity with confidential information.

Responsibilities

• Manage a complex and dynamic calendar, including scheduling and coordinating internal and external meetings.
• Coordinate domestic and international business travel and related logistics.
• Prepare executives for meetings and assist with follow-up and action items.
• Provide general administrative and project support as needed.
• Assist with select personal administrative matters in a highly discreet and confidential manner.
• Coordinate with outside vendors and service providers when necessary.
• Maintain organized records and assist with various administrative projects.
• Serve as a trusted point of contact for internal and external stakeholders.
• Anticipate upcoming needs and proactively address issues before they arise.
• Handle ad hoc projects and responsibilities as needed.

Skills

Executive support

Calendar management

Travel coordination

MS Office

Discretion

Communication

Tools

Outlook

Excel

Job description

Confidential Executive Assistant / Personal Assistant to C-Suite – Hedge Fund - Dallas, TX

$150k-250k + bonus

5x in office

Open to relocation candidates from NYC/Miami

The Role

A highly confidential client is seeking a polished and proactive Executive Assistant/Personal Assistant to provide dedicated support to C-Suite Executives in its Dallas office.

This is a high-visibility opportunity for an experienced administrative professional who thrives in a fast-paced environment and takes genuine ownership of their work. The ideal candidate will be highly organized, resourceful, and comfortable anticipating needs, managing competing priorities, and operating with a high degree of discretion.

The successful candidate will join a collaborative team and work closely with senior leadership and other key stakeholders. This role is best suited for someone who is naturally proactive, has excellent judgment, and takes pride in handling both routine and complex matters with care and attention to detail.

Key Responsibilities

• Manage a complex and dynamic calendar, including scheduling and coordinating internal and external meetings
• Coordinate domestic and international business travel and related logistics
• Prepare executives for meetings and assist with follow-up and action items
• Provide general administrative and project support as needed
• Assist with select personal administrative matters in a highly discreet and confidential manner
• Coordinate with outside vendors and service providers when necessary
• Maintain organized records and assist with various administrative projects
• Serve as a trusted point of contact for internal and external stakeholders
• Anticipate upcoming needs and proactively address issues before they arise
• Handle ad hoc projects and responsibilities as needed

Qualifications

• 3+ years of executive support experience
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Polished and professional presence
• Highly proactive with strong follow-through
• Excellent judgment and ability to make decisions independently
• Comfortable operating in a fast-paced environment with changing priorities
• Resourceful, flexible, and willing to take ownership of whatever needs to get done
• Strong interpersonal skills and ability to build relationships with senior-level individuals
• High level of discretion and integrity when handling confidential information
• Proficiency in Microsoft Office, particularly Outlook and Excel

Candidate Profile

The ideal candidate is a high-energy, polished, and highly proactive Executive Assistant who enjoys being one step ahead and takes pride in creating a seamless experience for the executive they support.

Someone who is resourceful, collaborative, detail-oriented, and comfortable using independent judgment will thrive in this role. The position offers the opportunity to work closely with senior leadership within a professional, collaborative, and high-performing environment.

Competitive compensation + bonus and excellent benefits.