Confidential Administrative Specialist (Part-Time, 30 hrs/wk)

Polk-County,-Ia; Des Moines (IA); On-site; USD 24,000 - 36,000; Part time

Job summary

Polk County is seeking an experienced confidential assistant to provide comprehensive administrative support to a department director. The role focuses on managing calendars, confidential correspondence, records, and public inquiries with a high level of professionalism.

The position involves preparing resolutions, maintaining filing systems, payroll processing, and producing budget-related documents. A related Bachelor's or Associate's degree plus experience is required; background checks and a

Qualifications

• Bachelor's degree in business or public administration or related field.
• Two years of related administrative support experience, or six years with an Associate's degree; or equivalent.
• Equivalent combination of training and experience will be accepted.

Responsibilities

• Provide administrative support to department director and management; prepare confidential documents and reports.
• Independently manage calendars, travel, and correspondence.
• Respond to citizen inquiries and coordinate information flow with public and staff.
• Prepare resolutions, reports, and materials for departmental projects.
• Maintain filing and records management systems for confidential and general documents.
• Monitor payroll, employee records, and leave entries; verify hours and overtime.
• Prepare routine financial documents and budget spreadsheets for leadership.
• Perform advanced clerical duties and support departmental programs.
• Participate in special studies and committees as directed.

Skills

Office management

Data entry

Typing

Proofreading

Communication

Records management

Timekeeping

Word processing

Spreadsheets

Education

Bachelor's Degree in Business or Public Administration

Associate's Degree in Business or Public Administration

Tools

Word processing software

Spreadsheets

Database programs

Job description

Polk County is seeking an experienced confidential assistant to provide comprehensive administrative support to a department director. The role focuses on managing calendars, confidential correspondence, records, and public inquiries with a high level of professionalism.

The position involves preparing resolutions, maintaining filing systems, payroll processing, and producing budget-related documents. A related Bachelor's or Associate's degree plus experience is required; background checks and a