Campus Office & Records Coordinator

Southern Arkansas University; Lakeland, Northern (FL, KY); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Benefits package

Job summary

Polk State College is seeking an administrative assistant to provide general clerical and receptionist support for a department, program, or supervisor. The role involves answering phones, processing correspondence, assisting students and staff, and maintaining office records.

Essential duties include calendar management, budget assistance, processing forms, and coordinating meetings. Candidates should have strong organizational and communication skills and the ability to handle confidential

Qualifications

• High school diploma or equivalent required.
• Two years of related office/clerical experience preferred.

Responsibilities

• Assists in daily operation of an office by answering phones, processing correspondence, assisting students, faculty and staff.
• Maintains department office files and records, updates manuals and policy books.
• Uses MS Word, Excel and department-specific software for internal and external correspondence.
• Maintains appointment calendar and schedules appointments.
• Prepares forms, travel authorizations and other related forms in the college enterprise system.
• Processes contracts and RPAs for staff and other personnel paperwork.

Education

High school diploma or equivalent

Tools

MS Word

Excel

Job description

Polk State College is seeking an administrative assistant to provide general clerical and receptionist support for a department, program, or supervisor. The role involves answering phones, processing correspondence, assisting students and staff, and maintaining office records.

Essential duties include calendar management, budget assistance, processing forms, and coordinating meetings. Candidates should have strong organizational and communication skills and the ability to handle confidential