Executive Administrative Assistant: Confidential Support & Calendars

Polk County; Des Moines (IA); On-site; USD 23,000 - 34,000; Part time

Job summary

Polk County in Des Moines, IA, seeks a confidential assistant to a department director or division manager. You will organize information flow, manage calendars and travel, handle confidential correspondence and records, and respond to public inquiries with professionalism.

The 30-hour/week role includes payroll support, budget spreadsheets, and preparing reports and presentations for departmental projects. Strong word processing, data entry, and discretion are essential.

Qualifications

• Degree(s) in business/public administration or equivalent experience.
• Experience in administrative support and handling confidential information.
• Proficiency with office software and records management.

Responsibilities

• Provides administrative support to department leadership with confidential documents.
• Manages calendars, travel, and correspondence independently.
• Responds to public inquiries and coordinates information flow with stakeholders.
• Prepares resolutions, reports, and departmental materials.
• Maintains filing and records management systems; supports program processes.
• Monitors payroll, employee records, and attendance entries per policies.
• Prepares routine financial documents and budget spreadsheets.
• Performs advanced clerical duties and supports program initiatives.
• Participates in special studies or committees as assigned.
• Performs related duties as assigned.

Skills

Office administration

Calendar management

Confidential information handling

Public inquiries handling

Communication skills

Data entry & accuracy

Budget spreadsheets

Multitasking

Professionalism

Records management

Education

Bachelor's Degree in Business or Public Administration

Associate's Degree in Business or Public Administration

Any equivalent combination of training and experience

Tools

Word processing

Spreadsheet software

Database software

Job description

Polk County in Des Moines, IA, seeks a confidential assistant to a department director or division manager. You will organize information flow, manage calendars and travel, handle confidential correspondence and records, and respond to public inquiries with professionalism.

The 30-hour/week role includes payroll support, budget spreadsheets, and preparing reports and presentations for departmental projects. Strong word processing, data entry, and discretion are essential.