Confidential Administrative Assistant – Regional Support

Seiu 49; Oakland (CA); On-site; USD 76,000 - 80,000; Full time

Job summary

SEIU Local 2015 in Oakland, CA is seeking a Confidential Administrative Assistant to provide comprehensive administrative support to an assigned region or department. The role requires discretion, strong organizational skills, calendar management, and precise recordkeeping.

Responsibilities include preparing correspondence, coordinating meetings and travel, maintaining filing systems, and assisting members and staff while upholding confidentiality in a fast-paced, mission-driven environment.

Qualifications

• Experience providing administrative support to managers or executives.
• Proficient in standard business correspondence and document formatting.
• Excellent organizational and time-management skills.
• Ability to type at least 45 words per minute with accuracy.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Provide day-to-day administrative support to the Regional/Department Director and staff.
• Prepare, format, proofread, and distribute letters, reports, forms, and materials.
• Manage calls, mail, and requests; coordinate meetings and travel; maintain calendars.
• Maintain filing systems and tracking databases; support projects and campaigns.
• Respond to inquiries from members, staff, vendors, and partners with professionalism.

Skills

Calendar management

Office administration

Communication skills

Bilingual

Tools

Microsoft Office

Job description

SEIU Local 2015 in Oakland, CA is seeking a Confidential Administrative Assistant to provide comprehensive administrative support to an assigned region or department. The role requires discretion, strong organizational skills, calendar management, and precise recordkeeping.

Responsibilities include preparing correspondence, coordinating meetings and travel, maintaining filing systems, and assisting members and staff while upholding confidentiality in a fast-paced, mission-driven environment.