Executive Operations & Projects Lead

ADP, Inc.; Oakland (CA); On-site; USD 123,000 - 142,000; Full time

Job summary

SEIU Local 1021 in Oakland, CA seeks a Special Assistant to provide executive administrative and operational leadership, coordinating complex programs and events. The role plans, organizes, and administers projects, with a focus on efficiency and policy compliance.

You will support scheduling, travel, logistics, and report on elections, bylaws interpretations, and responses to legal demands while collaborating with diverse teams and ensuring high standards of confidentiality and professionalism.

Qualifications

• Bachelor’s Degree or High School diploma with demonstrated equivalent experience in administrative operations
• 3+ years' leadership experience in operations/program administration
• 2+ years demonstrated experience managing large and complex projects, events, and/or programs
• 2+ years demonstrated experience drafting, enforcing, administering, and/or interpreting
• At least 1 year of experience conducting or supporting investigations or structured fact-finding, including information gathering, interviews, and documentation
• Experience handling confidential matters involving personnel issues or sensitive organizational matters

Responsibilities

• Set and implement goals, objectives, policies, procedures and work standards and controls for programs, events, and projects.
• Oversee, investigate, and assist in addressing and resolving member complaints and personnel matters.
• Design systems to improve workflow and problem solving, and organizational effectiveness.
• Assist in strategic vision and organizational plan development and implementation.
• Provide ongoing scheduling, travel, logistics, and other support.
• Coordinate, supervise, track and report on the conduct of union elections including project management of the local-wide election.
• Coordinate, advise and assist various committees, panels or workgroups.
• Develop, maintain, and improve standard record retention and reports.
• Track and report on representation, legal, and arbitration cases and assist in appeals process.
• Administer, enforce, develop and provide authoritative interpretation and guidance regarding organizational bylaws, policies, and procedures.
• Manage and coordinate responses to subpoenas, audits, and legal demands.
• Troubleshoot varied and complex problems applying strategic analysis.
• Prepare reports and presentations.
• Supervise, support, and train assigned staff, as assigned
• Other duties as assigned.

Job description

SEIU Local 1021 in Oakland, CA seeks a Special Assistant to provide executive administrative and operational leadership, coordinating complex programs and events. The role plans, organizes, and administers projects, with a focus on efficiency and policy compliance.

You will support scheduling, travel, logistics, and report on elections, bylaws interpretations, and responses to legal demands while collaborating with diverse teams and ensuring high standards of confidentiality and professionalism.