Administrative & Data Support Specialist

SEIU Local 2015; San Francisco (CA); On-site; USD 30,000 - 47,000; Full time

Job summary

SEIU Local 2015 seeks an organized Administrative Assistant to support regional operations, maintain data integrity, and coordinate logistics for staff and leaders. This role reports to a Regional Director or Department Leader and requires strong typing, communications, and multi-department collaboration.

You will manage calendars, prepare materials, draft correspondence, and ensure accurate records while supporting events and shared initiatives in a fast-paced union environment.

Qualifications

• 2–3 years of administrative assistant or related experience in a corporate, nonprofit, union, or public-sector environment.
• Experience supporting multiple teams, managers, or departments in a fast-paced setting.
• Demonstrated experience with data entry, reporting, and maintaining tracking systems.
• Strong experience preparing professional correspondence and administrative materials.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to type at least 45 words per minute.
• Strong organizational and time management skills.
• Ability to multitask, prioritize, and meet deadlines under pressure.
• Experience working with diverse teams and stakeholders.
• Bilingual skills highly desirable.
• Experience in a union or mission-driven organization preferred.

Responsibilities

• Provide comprehensive administrative support to assigned departments and leadership
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Prepare agendas, meeting materials, and take and distribute meeting minutes
• Draft and edit correspondence including emails, reports, forms, and announcements
• Maintain organized filing systems (electronic and hard copy)
• Create, update, and maintain spreadsheets and databases to track departmental activities
• Support tracking and reporting for membership data, COPE, organizing efforts, and compliance activities
• Ensure accuracy and integrity of data entry, reporting, and documentation
• Maintain activity reports, attendance records, and expense tracking
• Serve as a point of contact for member and staff inquiries via phone, email, and in-person interactions
• Process requests, upscale issues as appropriate, and ensure timely follow-up
• Provide administrative support for regional and department-wide initiatives
• Coordinate logistics for meetings, trainings, and regional or organization-wide events
• Support room setup, materials preparation, and follow-up actions
• Assist with inventory tracking and ordering of office supplies
• Ensure adherence to administrative processes, timelines, and documentation standards
• Support processing of required communications such as Beck Notices
• Maintain confidentiality and handle sensitive information with discretion
• Support special projects and additional assignments as needed

Skills

Administrative support

Data entry

Microsoft Office

Communication

Multitasking

Time management

Bilingual

Tools

Microsoft Excel

PowerPoint

Job description

SEIU Local 2015 seeks an organized Administrative Assistant to support regional operations, maintain data integrity, and coordinate logistics for staff and leaders. This role reports to a Regional Director or Department Leader and requires strong typing, communications, and multi-department collaboration.

You will manage calendars, prepare materials, draft correspondence, and ensure accurate records while supporting events and shared initiatives in a fast-paced union environment.