Administrative Assistant

SEIU Local 2015; San Francisco (CA); On-site; USD 30,000 - 47,000; Full time

Job summary

SEIU Local 2015 seeks an organized Administrative Assistant to support regional operations, maintain data integrity, and coordinate logistics for staff and leaders. This role reports to a Regional Director or Department Leader and requires strong typing, communications, and multi-department collaboration.

You will manage calendars, prepare materials, draft correspondence, and ensure accurate records while supporting events and shared initiatives in a fast-paced union environment.

Qualifications

• 2–3 years of administrative assistant or related experience in a corporate, nonprofit, union, or public-sector environment.
• Experience supporting multiple teams, managers, or departments in a fast-paced setting.
• Demonstrated experience with data entry, reporting, and maintaining tracking systems.
• Strong experience preparing professional correspondence and administrative materials.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to type at least 45 words per minute.
• Strong organizational and time management skills.
• Ability to multitask, prioritize, and meet deadlines under pressure.
• Experience working with diverse teams and stakeholders.
• Bilingual skills highly desirable.
• Experience in a union or mission-driven organization preferred.

Responsibilities

• Provide comprehensive administrative support to assigned departments and leadership
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Prepare agendas, meeting materials, and take and distribute meeting minutes
• Draft and edit correspondence including emails, reports, forms, and announcements
• Maintain organized filing systems (electronic and hard copy)
• Create, update, and maintain spreadsheets and databases to track departmental activities
• Support tracking and reporting for membership data, COPE, organizing efforts, and compliance activities
• Ensure accuracy and integrity of data entry, reporting, and documentation
• Maintain activity reports, attendance records, and expense tracking
• Serve as a point of contact for member and staff inquiries via phone, email, and in-person interactions
• Process requests, upscale issues as appropriate, and ensure timely follow-up
• Provide administrative support for regional and department-wide initiatives
• Coordinate logistics for meetings, trainings, and regional or organization-wide events
• Support room setup, materials preparation, and follow-up actions
• Assist with inventory tracking and ordering of office supplies
• Ensure adherence to administrative processes, timelines, and documentation standards
• Support processing of required communications such as Beck Notices
• Maintain confidentiality and handle sensitive information with discretion
• Support special projects and additional assignments as needed

Skills

Administrative support

Data entry

Microsoft Office

Communication

Multitasking

Time management

Bilingual

Tools

Microsoft Excel

PowerPoint

Job description

SEIU Local 2015

About SEIU Local 2015

SEIU Local 2015 is the largest union of long-term care workers in California, representing more than half a million home care, skilled nursing facility, and assisted living center workers across the state. Our members are united in their commitment to caring for California’s older adults and people with disabilities while building power for workers and their communities.

Our mission is to unleash the collective power of long-term care workers, their families, and their communities to drive lasting economic and social justice. We are committed to building an anti-racist organization grounded in equity, justice, and cross-difference solidarity.

About The Role

SEIU Local 2015 is seeking a highly organized and detail-oriented Administrative Assistant to support regional or departmental operations across the organization. This position reports to a Regional Director or Department Leader and plays a critical role in ensuring efficient administrative operations, strong data integrity, and high-quality support to staff, members, and leadership.

The Administrative Assistant serves as a key operational partner, supporting day-to-day administrative functions, maintaining tracking systems, coordinating logistics, and ensuring compliance with organizational processes. This role requires strong organizational discipline, adaptability, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.

Key Responsibilities

Administrative & Operational Support

• Provide comprehensive administrative support to assigned departments and leadership
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Prepare agendas, meeting materials, and take and distribute meeting minutes
• Draft and edit correspondence including emails, reports, forms, and announcements
• Maintain organized filing systems (electronic and hard copy)

Data Management & Tracking

• Create, update, and maintain spreadsheets and databases to track departmental activities
• Support tracking and reporting for membership data, COPE, organizing efforts, and compliance activities
• Ensure accuracy and integrity of data entry, reporting, and documentation
• Maintain activity reports, attendance records, and expense tracking

Member & Staff Support

• Serve as a point of contact for member and staff inquiries via phone, email, and in-person interactions
• Process requests, upscale issues as appropriate, and ensure timely follow-up
• Provide administrative support for regional and department-wide initiatives

Coordination & Event Support

• Coordinate logistics for meetings, trainings, and regional or organization-wide events
• Support room setup, materials preparation, and follow-up actions
• Assist with inventory tracking and ordering of office supplies

Compliance & Administrative Operations

• Ensure adherence to administrative processes, timelines, and documentation standards
• Support processing of required communications such as Beck Notices
• Maintain confidentiality and handle sensitive information with discretionSupport special projects and additional assignments as needed

Qualifications

• 2–3 years of administrative assistant or related experience in a corporate, nonprofit, union, or public-sector environment
• Experience supporting multiple teams, managers, or departments in a fast-paced setting
• Demonstrated experience with data entry, reporting, and maintaining tracking systems
• Strong experience preparing professional correspondence and administrative materials
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to type at least 45 words per minute
• Strong organizational and time management skills
• Ability to multitask, prioritize, and meet deadlines under pressure
• Experience working with diverse teams and stakeholders
• Bilingual skills highly desirable
• Experience in a union or mission-driven organization preferred

Core Competencies

The Ideal Administrative Assistant Will Demonstrate

• Organizational Excellence – Strong ability to manage multiple priorities, deadlines, and workflows with accuracy
• Attention to Detail – Maintains high standards for data accuracy, documentation, and administrative processes
• Communication Skills – Clear, professional, and respectful communication across diverse audiences
• Customer Service Orientation – Provides responsive, solutions-focused support to staff and members
• Accountability & Reliability – Consistently follows through on tasks, deadlines, and commitments
• Adaptability – Thrives in a dynamic, fast-paced environment with shifting priorities
• Confidentiality & Professional Judgment – Handles sensitive information with discretion and integrity
• Team Collaboration – Works effectively across departments and supports shared organizational goals

Work Environment & Travel Requirements

This position operates in a fast-paced, mission-driven environment where work schedules may occasionally extend beyond standard business hours, including evenings or weekends, to support organizational priorities. Some limited travel may be required. Physical requirements include extended periods of sitting, typing, and working at a computer, as well as the ability to lift up to 20 pounds.

Equal Opportunity Employer

SEIU Local 2015 is an equal opportunity employer. We value diversity and are committed to building an inclusive, equitable, and accessible workplace. Employment decisions are made without regard to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other protected characteristic.