Confidential Admin Assistant — President’s Office

CSU; Fullerton (CA); On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

Health plans

Dental & Vision

Life & disability insurance

CalPERS retirement

Tuition waiver

FlexCash

Employee assistance

15 paid holidays

Job summary

California State University, Fullerton is seeking an Administrative Assistant to support the President's Office with clerical duties, scheduling, and confidential record-keeping.

Under general supervision, you will screen calls, draft routine correspondence, manage files, and assist with events and travel. A high school diploma and at least one year of office experience are required, plus strong communication and organizational skills.

Qualifications

• High school diploma or equivalent; at least one year of general office experience.
• Strong written and oral communication with good English grammar, spelling and punctuation.
• Proficiency with standard office equipment and software; basic arithmetic.
• Ability to train and guide other staff; coordinate events and special projects.
• Background check required; conditional offer contingent on results.

Responsibilities

• Provide essential clerical and administrative support to the President's Office.
• Screen calls, draft routine and confidential correspondence, and maintain records.
• Support filing systems, mail handling, scheduling, and travel arrangements.
• Coordinate reservations for conference rooms and events; assist with purchasing.
• Ensure confidentiality and professional operation of the office.

Skills

Communication skills

Typing skills

Office software

Training capacity

Event coordination

Education

High school diploma or equivalent

Tools

Office equipment/software

Job description

California State University, Fullerton is seeking an Administrative Assistant to support the President's Office with clerical duties, scheduling, and confidential record-keeping.

Under general supervision, you will screen calls, draft routine correspondence, manage files, and assist with events and travel. A high school diploma and at least one year of office experience are required, plus strong communication and organizational skills.