Conference Travel Project Coordinator

Joyce Meyer Ministries, Inc.; Fenton, Northern (MI, KY); Hybrid; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical plan

HSA contributions

Dental coverage

Disability & life insurance

Wellness program

Employee assistance

403(b) matching

Ministry resources discount

Hybrid work option

Paid time off

Professional development

Tuition reimbursement

Job summary

Joyce Meyer Ministries, Inc. is seeking a Conference Travel Project Coordinator to support volunteer enrollment and communications for conferences in Fenton.

You will coordinate driving schedules, per diem calculations, and hotel blocks, working with the hotel sourcing company to secure contracts for each event. The role involves on-site coordination at conferences, ensuring volunteer readiness and smooth operations.

Qualifications

• Proficiency with Microsoft Office suite and related tools.
• Experience with Concur and Salesforce is preferred.
• Knowledge of hotel contracts, room blocks, and travel logistics.

Responsibilities

• Manage volunteer information for each Joyce Meyer conference.
• Edit and proofread emails and invites from Creative Services.
• Create driving schedules, per diem requests, and carpools.
• Coordinate on-site volunteer and hotel logistics at conferences.
• Establish and maintain hotel grids and oversee contracts.
• Invoice hotels for rebates after conferences and speaking engagements.

Skills

Microsoft Office

Concur

Salesforce

Hotel contracts

Room blocks

Ground transportation

Per diem practices

Interpersonal skills

Organize & prioritize

Work under pressure

Team-oriented

Education

Associate degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Conference Travel Project Coordinator

Full Time Fenton, MO, US

This role supports the mission to Share Christ – Love People by coordinating volunteer enrollment and communications for Joyce Meyer Ministries. Provide appropriate documentation for each conference, create the driving schedules, calculate and request per diem, and support the Travel Team and Helps Team. Work with the hotel sourcing company to establish hotels for conferences, organize hotel contracts, and complete hotel grids as needed for each hotel.

We continue to create and innovate new ways to promote unchanging truth of the Gospel of Jesus Christ. We help those who are hurting in practical ways that make a difference. The ministry has 5 Core Values. They are Love, Faith, Unity, Excellence, and Integrity. Joyce Meyer Ministries believes that you and your family are important. We believe that when you know you are valued, you help to make Joyce Meyer Ministries a better place to work and ensure a positive environment that supports the mission to Share Christ | Love People.

Responsibilities:

• Manage volunteer information for each Joyce Meyer conference
• Edit and proofread emails, volunteer invites, and other printed or email pieces from Creative Services that will be sent to volunteers
• Responsible for volunteer email reminders, confirmation guides, and badges for all conferences
• Request updates to the website volunteer registration page
• Request and review hotel contracts from the hotel sourcing company before signature
• Establish and maintain a hotel grid for each conference and speaking engagement
• Invoice hotels for rebates after each conference and speaking engagement
• Perform volunteer and hotel coordination on site at conferences
• Calculate and request per diem, create driving schedules, organize carpools, and book car rentals
• Create all necessary documents and spreadsheets to be used by the Helps Team for each conference
• Ensure all pertinent information necessary for the Helps Team is loaded on the trucks for each conference

Qualifications:

• Knowledge of Microsoft Office operating environment (Excel, Word, Outlook),
• Knowledge of Concur and Salesforce
• Knowledge of hotel contracts and room blocks, ground transportation, and per diem practices
• High level of interpersonal skills to handle sensitive and confidential situations
• Ability to organize and prioritize work
• Ability to work quickly under pressure
• Self-motivated and team-oriented
• Ability to work with all levels within the organization
• Excellent problem-solving skills

Education:

• Associate's degree or equivalent years of experience

We’ve got you covered with perks:

• Mission-driven job that also pays
• Medical Plan with no out-of-pocket premiums
• Generous HSA contributions
• Free Dental
• Free long-term disability and life insurance
• Wholistic Wellness Program
• Employee Assistance Program for you and your family
• 403(b) generous matching
• Discount on ministry resources
• Options to work from home with a hybrid work environment
• Paid time off
• Professional Development
• Tuition Reimbursement