Conference Travel Project Coordinator

ADP, Inc.; Fenton (MO); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Hybrid work environment

Paid time off

Professional Development

Tuition Reimbursement

Medical Plan

HSA contributions

Dental insurance

Life insurance

403(b) matching

Job summary

Joyce Meyer Ministries in Fenton, MO seeks a Conference Travel Project Coordinator to coordinate volunteer enrollment and communications for conferences. You will create driving schedules, compute per diem, and assist the Travel and Helps Teams.

You’ll work with a hotel sourcing partner to secure contracts and maintain hotel grids for events. Qualifications include Associate's degree or equivalent, strong MS Office, Concur, and Salesforce knowledge, plus excellent interpersonal and

Qualifications

• Associate's degree or equivalent years of experience.
• Proven ability to coordinate volunteers and events.
• Experience with travel logistics and hotel bookings.
• Strong communication and documentation skills.

Responsibilities

• Manage volunteer information for each Joyce Meyer conference
• Edit and proofread emails, volunteer invites, and other printed or email pieces from Creative Services that will be sent to volunteers
• Responsible for volunteer email reminders, confirmation guides, and badges for all conferences
• Request updates to the website volunteer registration page
• Request and review hotel contracts from the hotel sourcing company before signature
• Establish and maintain a hotel grid for each conference and speaking engagement
• Invoice hotels for rebates after each conference and speaking engagement
• Perform volunteer and hotel coordination on site at conferences
• Calculate and request per diem, create driving schedules, organize carpools, and book car rentals
• Create all necessary documents and spreadsheets to be used by the Helps Team for each conference
• Ensure all pertinent information necessary for the Helps Team is loaded on the trucks for each conference

Skills

Interpersonal skills

Organizational skills

Time management

Problem solving

Teamwork

Effective communication

Education

Associate's degree or equivalent experience

Tools

Microsoft Office

Excel

Concur

Salesforce

Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Conference Travel Project Coordinator

Full Time Fenton, MO, US

This role supports the mission to Share Christ – Love People by coordinating volunteer enrollment and communications for Joyce Meyer Ministries. Provide appropriate documentation for each conference, create the driving schedules, calculate and request per diem, and support the Travel Team and Helps Team. Work with the hotel sourcing company to establish hotels for conferences, organize hotel contracts, and complete hotel grids as needed for each hotel.

We continue to create and innovate new ways to promote unchanging truth of the Gospel of Jesus Christ. We help those who are hurting in practical ways that make a difference. The ministry has 5 Core Values. They are Love, Faith, Unity, Excellence, and Integrity. Joyce Meyer Ministries believes that you and your family are important. We believe that when you know you are valued, you help to make Joyce Meyer Ministries a better place to work and ensure a positive environment that supports the mission to Share Christ | Love People.

Responsibilities:

• Manage volunteer information for each Joyce Meyer conference
• Edit and proofread emails, volunteer invites, and other printed or email pieces from Creative Services that will be sent to volunteers
• Responsible for volunteer email reminders, confirmation guides, and badges for all conferences
• Request updates to the website volunteer registration page
• Request and review hotel contracts from the hotel sourcing company before signature
• Establish and maintain a hotel grid for each conference and speaking engagement
• Invoice hotels for rebates after each conference and speaking engagement
• Perform volunteer and hotel coordination on site at conferences
• Calculate and request per diem, create driving schedules, organize carpools, and book car rentals
• Create all necessary documents and spreadsheets to be used by the Helps Team for each conference
• Ensure all pertinent information necessary for the Helps Team is loaded on the trucks for each conference

Qualifications:

• Knowledge of Microsoft Office operating environment (Excel, Word, Outlook),
• Knowledge of Concur and Salesforce
• Knowledge of hotel contracts and room blocks, ground transportation, and per diem practices
• High level of interpersonal skills to handle sensitive and confidential situations
• Ability to organize and prioritize work
• Ability to work quickly under pressure
• Self-motivated and team-oriented
• Ability to work with all levels within the organization
• Excellent problem-solving skills

Education:

• Associate's degree or equivalent years of experience

We’ve got you covered with perks:

• Mission-driven job that also pays
• Medical Plan with no out-of-pocket premiums
• Generous HSA contributions
• Free Dental
• Free long-term disability and life insurance
• Wholistic Wellness Program
• Employee Assistance Program for you and your family
• 403(b) generous matching
• Discount on ministry resources
• Options to work from home with a hybrid work environment
• Paid time off
• Professional Development
• Tuition Reimbursement