Conference Travel & Volunteer Coordinator Hybrid

ADP, Inc.; Fenton (MO); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Hybrid work environment

Paid time off

Professional Development

Tuition Reimbursement

Medical Plan

HSA contributions

Dental insurance

Life insurance

403(b) matching

Job summary

Joyce Meyer Ministries in Fenton, MO seeks a Conference Travel Project Coordinator to coordinate volunteer enrollment and communications for conferences. You will create driving schedules, compute per diem, and assist the Travel and Helps Teams.

You’ll work with a hotel sourcing partner to secure contracts and maintain hotel grids for events. Qualifications include Associate's degree or equivalent, strong MS Office, Concur, and Salesforce knowledge, plus excellent interpersonal and

Qualifications

• Associate's degree or equivalent years of experience.
• Proven ability to coordinate volunteers and events.
• Experience with travel logistics and hotel bookings.
• Strong communication and documentation skills.

Responsibilities

• Manage volunteer information for each Joyce Meyer conference
• Edit and proofread emails, volunteer invites, and other printed or email pieces from Creative Services that will be sent to volunteers
• Responsible for volunteer email reminders, confirmation guides, and badges for all conferences
• Request updates to the website volunteer registration page
• Request and review hotel contracts from the hotel sourcing company before signature
• Establish and maintain a hotel grid for each conference and speaking engagement
• Invoice hotels for rebates after each conference and speaking engagement
• Perform volunteer and hotel coordination on site at conferences
• Calculate and request per diem, create driving schedules, organize carpools, and book car rentals
• Create all necessary documents and spreadsheets to be used by the Helps Team for each conference
• Ensure all pertinent information necessary for the Helps Team is loaded on the trucks for each conference

Skills

Interpersonal skills

Organizational skills

Time management

Problem solving

Teamwork

Effective communication

Education

Associate's degree or equivalent experience

Tools

Microsoft Office

Excel

Concur

Salesforce

Outlook

Job description

Joyce Meyer Ministries in Fenton, MO seeks a Conference Travel Project Coordinator to coordinate volunteer enrollment and communications for conferences. You will create driving schedules, compute per diem, and assist the Travel and Helps Teams.

You’ll work with a hotel sourcing partner to secure contracts and maintain hotel grids for events. Qualifications include Associate's degree or equivalent, strong MS Office, Concur, and Salesforce knowledge, plus excellent interpersonal and