Conference Travel Project Coordinator

Dream Building, Inc.; Fenton, Northern (MI, KY); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical plan with no out-of-pocket

Wholistic Wellness Program

Dental coverage

Life insurance

A traditional 403(b) match

Tuition reimbursement

Job summary

Joyce Meyer Ministries is seeking a Conference Travel Project Coordinator to oversee volunteer enrollment, communications, and travel logistics for our conferences and speaking engagements. You will collaborate with Creative Services, hotel sourcing partners, and the Travel Team to ensure smooth operations.

The role requires coordinating per diem, driving schedules, and on-site support, with responsibilities spanning hotel contracts, registration pages, and volunteer messaging.

Qualifications

• Associate's degree or equivalent years of experience.
• Experience coordinating conferences or events preferred.
• Strong communication and proofreading skills.

Responsibilities

• Manage volunteer information for Joyce Meyer conferences.
• Edit and proofread emails and invites for volunteers.
• Create driving schedules and per diem requests; arrange carpooling and transportation.
• Coordinate hotel contracts and hotel grids for conferences and speaking events.
• On-site volunteer and hotel coordination during conferences.

Skills

Interpersonal skills

Organizational skills

Ability to work under pressure

Self-motivated

Team-oriented

Problem-solving

Ability to work with all levels

Prioritization

Education

Associate's degree or equivalent years of experience

Tools

Microsoft Office

Concur

Salesforce

Hotel contracts management

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Conference Travel Project Coordinator

Full Time Fenton, MO, US

7 days ago Requisition ID: 1369

This role supports the mission to Share Christ – Love People by coordinating volunteer enrollment and communications for Joyce Meyer Ministries. Provide appropriate documentation for each conference, create the driving schedules, calculate and request per diem, and support the Travel Team and Helps Team. Work with the hotel sourcing company to establish hotels for conferences, organize hotel contracts, and complete hotel grids as needed for each hotel.

We continue to create and innovate new ways to promote unchanging truth of the Gospel of Jesus Christ. We help those who are hurting in practical ways that make a difference. The ministry has 5 Core Values. They are Love, Faith, Unity, Excellence, and Integrity. Joyce Meyer Ministries believes that you and your family are important. We believe that when you know you are valued, you help to make Joyce Meyer Ministries a better place to work and ensure a positive environment that supports the mission to Share Christ | Love People.

Responsibilities:

• Manage volunteer information for each Joyce Meyer conference
• Edit and proofread emails, volunteer invites, and other printed or email pieces from Creative Services that will be sent to volunteers
• Responsible for volunteer email reminders, confirmation guides, and badges for all conferences
• Request updates to the website volunteer registration page
• Request and review hotel contracts from the hotel sourcing company before signature
• Establish and maintain a hotel grid for each conference and speaking engagement
• Invoice hotels for rebates after each conference and speaking engagement
• Perform volunteer and hotel coordination on site at conferences
• Calculate and request per diem, create driving schedules, organize carpools, and book car rentals
• Create all necessary documents and spreadsheets to be used by the Helps Team for each conference
• Ensure all pertinent information necessary for the Helps Team is loaded on the trucks for each conference

Qualifications:

• Knowledge of Microsoft Office operating environment (Excel, Word, Outlook),
• Knowledge of Concur and Salesforce
• Knowledge of hotel contracts and room blocks, ground transportation, and per diem practices
• High level of interpersonal skills to handle sensitive and confidential situations
• Ability to organize and prioritize work
• Ability to work quickly under pressure
• Self-motivated and team-oriented
• Ability to work with all levels within the organization
• Excellent problem-solving skills

Education:

• Associate's degree or equivalent years of experience

We’ve got you covered with perks:

• Mission-driven job that also pays
• Medical Plan with no out-of-pocket premiums
• Generous HSA contributions
• Free Dental
• Free long-term disability and life insurance
• Wholistic Wellness Program
• Employee Assistance Program for you and your family
• 403(b) generous matching
• Discount on ministry resources
• Options to work from home with a hybrid work environment
• Paid time off
• Professional Development
• Tuition Reimbursement