Conference Travel Project Coordinator

Joyce Meyer Ministries; Fenton (MO); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical Plan with no out-of-pocketprem

Generous HSA contributions

Free Dental

Disability insurance

Life insurance

Wholistic Wellness Program

Employee Assistance Program

403(b) generous matching

Discount on ministry resources

Options to work from home with aHybrid

Paid time off

Professional Development

Tuition Reimbursement

Job summary

Joyce Meyer Ministries in Fenton, MO is seeking a Conference Travel Project Coordinator to support the Travel Team and the Helps Team by coordinating volunteer enrollment and communications for every Joyce Meyer conference. You will create driving schedules, calculate per diem, arrange carpools, and provide on-site support to ensure smooth conferences.

You will collaborate with the hotel sourcing company to establish hotels, manage room blocks, and complete hotel grids, as well as invoice

Qualifications

• Associate's degree or equivalent experience required.
• Proficiency with Microsoft Office (Excel/Word/Outlook) and CRM tools.
• Strong interpersonal and communication skills.
• Ability to organize, prioritize tasks, and work under pressure.
• Self-motivated and able to work with all levels of the organization.
• Excellent problem-solving abilities.

Responsibilities

• Manage volunteer information for each Joyce Meyer conference.
• Edit and proofread emails, volunteer invites, and other materials from Creative Services.
• Responsible for volunteer email reminders, confirmation guides, and badges for all conferences.
• Update the website volunteer registration page as needed.
• Review and request hotel contracts and room blocks from the hotel sourcing company; ensure approvals.
• Establish and maintain a hotel grid for each conference and speaking engagement.
• Invoice hotels for rebates after each conference and speaking engagement.
• Coordinate volunteer and hotel activities on-site at conferences.
• Calculate per diem, create driving schedules, organize carpools, and book car rentals.
• Create documents and spreadsheets for the Helps Team for each conference.
• Ensure relevant information for the Helps Team is loaded on trucks for each conference.

Skills

Interpersonal skills

Organizational skills

Prioritization

Working under pressure

Team orientation

Cross-level communication

Problem solving

Education

Associate's degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Concur

Salesforce

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Conference Travel Project Coordinator

Full Time Fenton, MO, US

This role supports the mission to Share Christ – Love People by coordinating volunteer enrollment and communications for Joyce Meyer Ministries. Provide appropriate documentation for each conference, create the driving schedules, calculate and request per diem, and support the Travel Team and Helps Team. Work with the hotel sourcing company to establish hotels for conferences, organize hotel contracts, and complete hotel grids as needed for each hotel.

We continue to create and innovate new ways to promote unchanging truth of the Gospel of Jesus Christ. We help those who are hurting in practical ways that make a difference. The ministry has 5 Core Values. They are Love, Faith, Unity, Excellence, and Integrity. Joyce Meyer Ministries believes that you and your family are important. We believe that when you know you are valued, you help to make Joyce Meyer Ministries a better place to work and ensure a positive environment that supports the mission to Share Christ | Love People.

Responsibilities:

• Manage volunteer information for each Joyce Meyer conference
• Edit and proofread emails, volunteer invites, and other printed or email pieces from Creative Services that will be sent to volunteers
• Responsible for volunteer email reminders, confirmation guides, and badges for all conferences
• Request updates to the website volunteer registration page
• Request and review hotel contracts from the hotel sourcing company before signature
• Establish and maintain a hotel grid for each conference and speaking engagement
• Invoice hotels for rebates after each conference and speaking engagement
• Perform volunteer and hotel coordination on site at conferences
• Calculate and request per diem, create driving schedules, organize carpools, and book car rentals
• Create all necessary documents and spreadsheets to be used by the Helps Team for each conference
• Ensure all pertinent information necessary for the Helps Team is loaded on the trucks for each conference

Qualifications:

• Knowledge of Microsoft Office operating environment (Excel, Word, Outlook),
• Knowledge of Concur and Salesforce
• Knowledge of hotel contracts and room blocks, ground transportation, and per diem practices
• High level of interpersonal skills to handle sensitive and confidential situations
• Ability to organize and prioritize work
• Ability to work quickly under pressure
• Self-motivated and team-oriented
• Ability to work with all levels within the organization
• Excellent problem-solving skills

Education:

• Associate's degree or equivalent years of experience

We’ve got you covered with perks:

• Mission-driven job that also pays
• Medical Plan with no out-of-pocket premiums
• Generous HSA contributions
• Free Dental
• Free long-term disability and life insurance
• Wholistic Wellness Program
• Employee Assistance Program for you and your family
• 403(b) generous matching
• Discount on ministry resources
• Options to work from home with a hybrid work environment
• Paid time off
• Professional Development
• Tuition Reimbursement