Conference Services Event Set Up Coordinator

Collin College; United States; On-site; USD 33,000 - 42,000; Full time

Job summary

Collin College in Frisco, Texas is seeking a staff member to coordinate campus event setup, breakdown, and turnover. The role requires planning event schedules, communicating with service teams, and managing early hours, nights, weekends, and holidays.

Proficiency in Outlook and database platforms is expected, along with strong customer service and time management skills. The position involves supervising staff and maintaining facilities for successful event execution.

Qualifications

• High school diploma or equivalent is required.
• Two years of related experience in conference center setup or building operations.
• Ability to lift up to 50 pounds and perform basic maintenance tasks when needed.

Responsibilities

• Coordinate campus event setup, breakdown, and turnover.
• Review upcoming event schedules and assist as needed.
• Assist the catering department with event setup and coordinate with Facilities for access and cleanliness.
• Maintain furnishings and inventory; secure buildings before/after events.

Skills

Event coordination

Customer service

Outlook

Database platforms

Time management

Interpersonal skills

English communication

Two-way radio

Supervision

Education

High school diploma or equivalent

Tools

WebTMA

Job description

Primary Location: 9700 Wade Boulevard, Frisco, Texas, 75035

We are searching for candidates that meet the required qualifications and experience and are able to perform the essential duties and responsibilities.

Job Summary

Responsible for coordination of Campus events set-up, breakdown, and turnover. Plan and manage schedule of events for campus ensuring timely set up and breakdown. Communicate with Conference Services Office Staff and other departments regarding events. Computer literate in Outlook and other database platforms. Expect to work varied hours (5 am–10 pm) and schedules including nights, weekends, and holidays.

Required Qualifications:

Essential Duties and Responsibilities

• Responsible for coordination of campus event set-up, breakdown, and turnover for all events.
• Review upcoming event schedules and work with team members to assist as needed.
• Assist the catering department with event setup as needed.
• Request custodial assistance for future events through WebTMA (work order database system).
• Ensure that all meeting spaces are properly cleaned and work with Facilities to address any concerns.
• Report any needed repairs or maintenance needs to event spaces through WebTMA.
• Follow-up to ensure completion.
• Provide a high level of positive customer interaction dealing with public and internal clients and assist guests by answering their questions or inquiries.
• Maintain college furniture and supporting equipment in peak performance and organized storage rooms.
• Perform a periodic inventory of all tables, chairs, etc.
• Request replacements as needed.
• Responsible for ensuring building access is available prior to the event and securing the building after the event ends.
• Responsible for contacting Facilities if the room event temperature needs to be adjusted.
• May perform some basic building maintenance tasks at the event space.

Supplemental Functions

• Perform other duties as assigned.
• Performs all duties and maintains all standards in accordance with college policies, procedures, and Core Values.

Knowledge, Skills, and Abilities

• Knowledge of proper lifting techniques with the ability to apply those techniques.
• Knowledge of safety policies and procedures.
• Knowledge of database systems.
• Time management skills.
• Interpersonal skills.
• Ability to read, write and carry out oral and/or written procedures and practices with the ability to answer work-related questions in English.
• Ability to operate a two-way radio.
• Ability to perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques and standards with minimum supervision within the assigned time frame.
• Ability to plan, schedule, assign, and supervise personnel to ensure setup requests are completed accurately.
• Ability to push, pull, carry, or regularly lift objects up to approximately 25 pounds and/or occasionally lift about 50 pounds.
• Ability to accept supervision, assignments, change and correction.
• Ability to demonstrate competence and interest to the general public, students, faculty and staff.

Physical Demands, Working Conditions and Physical Effort

• Medium Work - Exerting up to 50 pounds of force occasionally, up to 20 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.
• Positions in this class typically include talking, hearing, seeing, grasping, standing, walking and repetitive motions, stooping, kneeling, crouching, and reaching, climbing and balancing, plus pushing, pulling and lifting.
• Occasional exposure to unpleasant environmental conditions and/or hazards.
• Occasional outside work.
• Occasional physical effort required.

Requirements

• High school diploma or high school equivalency certificate required.
• Two (2) years of directly related experience in Conference Center setup or building operations.

Licenses and Certifications

Current Texas driver's license and is insurable with the college's insurance carrier. Individuals hired for this position may be required to drive a company vehicle. A Motor Vehicle Report (MVR) will be run in conjunction with the background check during the contingent offer stage and annually/bi-annually for the duration of employment at Collin College. Candidates who fail the original background/MVR report or subsequent MVR reports may not be hired and/or terminated based on the results of the report. This position is Security Sensitive, therefore, candidates will be subject to a criminal background check.

Required & Preferred Qualifications (if applicable):

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of the positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Fair Labor Standards Act (exempt/non-exempt) is designated by position. The employer actively supports Americans with Disabilities Act and will consider reasonable accommodations. This is a Security Sensitive position. Therefore, candidates will be subject to a criminal background check.

Compensation Type: Salary Employment Type: Full time

Hiring Minimum $33,344.00 Hiring Maximum $41,680.00 Compensation is determined based on experience.

Application submission deadline is 12am of the date listed.

10/16/2026

Collin College is an Equal Opportunity Employer and does not discriminate on the basis of any characteristic protected by applicable law.

Dear Job Seekers, Thank you for your interest in a position at Collin College!

Accolades Independent surveys of Collin College’s employees show it is an amazing place to work. Collin College has been named one of the “Great Colleges to Work For” by the Great Colleges Program. Collin College has also been recognized as one of the DFW Metroplex’s “Best and Brightest Companies to Work For.”

Culture

Should you choose to start your journey with us, you will find yourself immersed in a culture of innovation and growth. Initiatives tied to the college’s master and strategic plans challenge our employees to grow professionally while still feeling supported with training and collaboration.

Benefits

We invite you to explore our competitive benefits today. Grow your career at Collin College today! Collin College is an equal opportunity/affirmative action employer.

For more information or assistance, contact Human Resources at [phone] or send an email.