Conference Room & Catering Services Specialist

Canon Business Process Services, Inc.; Irvine (CA); On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

Competitive pay& benefits

Comprehensive training and advancement

Employee discounts nationwide

Job summary

Canon Business Process Services, Inc. in Irvine, CA is seeking a versatile office services associate to set up and tear down conference spaces, receive catering deliveries, and prepare food for meetings. You will also handle mail, packages, and interoffice deliveries as needed.

The role requires a high school diploma, 1 year of related experience, and a track record of reliable, timely service with professional appearance. Ability to work overtime and meet deadlines is essential.

Qualifications

• Excellent customer service, professional attitude and appearance are a must.
• Ability to work overtime & meet deadlines.

Responsibilities

• Set-up conference room for scheduled meetings.
• Disassemble conference room and store furniture and equipment.
• Organize and distribute supplies to client employees as detailed in job requests.
• Monitor inventory of equipment and supplies.
• Receive catering orders from vendors.
• Prepare food for delivery.
• Prepare food for delivery to conference rooms by placing on service carts.
• Food service setup in conference room as per order details.
• Ensure timely delivery of all catering orders.
• Maintain neatness and cleanliness of all catering supplies and stocking locations/pantries.
• Clean and organize conference room by removing food and catering supplies.
• Clean table tops, phones and dry erase boards.
• Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames.
• Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations.
• Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable).
• Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines.
• Log outgoing and incoming items as required and review for accuracy/completeness.
• Clean, stock, and organize pantries with appropriate items.
• Order food and beverages for meetings / functions when needed.
• Clean-up meeting spaces at conclusion of meeting.

Skills

Customer service

Professional appearance

Overtime ability

Education

High school Diploma or equivalent

Job description

Canon Business Process Services, Inc. in Irvine, CA is seeking a versatile office services associate to set up and tear down conference spaces, receive catering deliveries, and prepare food for meetings. You will also handle mail, packages, and interoffice deliveries as needed.

The role requires a high school diploma, 1 year of related experience, and a track record of reliable, timely service with professional appearance. Ability to work overtime and meet deadlines is essential.