Conference Planning Manager: Create Memorable Events

BENCHMARK; College Station (TX); On-site; USD 60,000 - 95,000; Full time

Benefits offered by this job

401k with company match

Wellness platforms access

Training programs

Discounts at Pyramid properties

Tuition reimbursement eligibility

Job summary

We are looking for a highly motivated, creative, customer focused Conference Planning Manager to lead event execution, food & beverage and space optimization to drive conference revenue. You will work closely with the conference services team to provide exceptional support to hotel guests and meeting planners.

The role requires strong communication, organizational skills and knowledge of menu planning, with availability for peak event times and holidays as needed.

Qualifications

• High school diploma or equivalent.
• College degree preferred or equivalent work experience.
• Working knowledge of a hotel, including interdepartmental relationships.
• 2 years planning events in hospitality.
• Knowledge of and experience in menu planning and service coordination.
• Strong communication skills and organizational ability.
• Proficient in MS Word, Publisher; Delphi system experience is a plus.

Responsibilities

• Responds to all inquiries for events.
• Manages groups/events that do not have guest room services.
• Coordinates all aspects and details of the event with the requestor including menu planning, service details, pricing and payment.
• Prepares catering proposals, contracts, and event orders.
• Follows up on all event details with required vendors and internal teams.
• Communicates with the event requestor effectively and timely.
• Maintains guest history log of needs and preferences for event requestors and groups.
• Applies cost-control processes when suggesting products and services.
• Works with the chef to provide seasonal offerings and special menus.
• Maintains vendor relationships and resource logs.
• Maintains accurate catering files and event records.
• Performs other duties as requested by Director of Conference Services.
• Suggests profit improvements to the Director of Conference Services.
• Pracitces safety standards and reports unsafe conditions.

Skills

Communication skills

Organizational skills

Detail oriented

Education

High school diploma or equivalent

College degree preferred or equivalent work experience

Tools

Delphi system

Microsoft Word

Publisher

Job description

We are looking for a highly motivated, creative, customer focused Conference Planning Manager to lead event execution, food & beverage and space optimization to drive conference revenue. You will work closely with the conference services team to provide exceptional support to hotel guests and meeting planners.

The role requires strong communication, organizational skills and knowledge of menu planning, with availability for peak event times and holidays as needed.