Temp to Perm Logistics Coordinator

Synergy Enterprises, Inc.; United States; On-site; USD 42,000 - 65,000; Full time

Job summary

Synergy Enterprises, Inc. in the DMV area seeks a Temp to Perm Logistics Coordinator to handle administrative and logistical duties for conference tasks and client events.

Responsibilities include attendee registration via in-house sites and Cvent, forms via Adobe Sign, material assembly, travel arrangements, and onsite support. The role requires at least one year coordinating conferences, familiarity with Zoom/Teams, and strong Microsoft Office skills; High School diploma required.

Qualifications

• At least one year of experience in supporting technical planning and coordinating conferences and meetings.
• Experienced in managing travel activities and communications with conference or meeting attendees.
• Knowledge of virtual meeting platforms such as Zoom, ZoomGov, and Microsoft Teams.
• Proficient in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat; experience with Adobe Sign strongly preferred.
• Familiarity with Cvent or similar event registration platforms a plus.
• Minimum of a High School diploma required.
• Minimum of 2 years’ experience performing a variety of administrative support functions.

Responsibilities

• Manage attendee registration using in-house registration websites and Cvent, generate reports, and perform mail merges.
• Create and process Adobe forms for reimbursement and honoraria and route them for signature using Adobe Sign; create evaluations and other forms as needed.
• Create, duplicate, and assemble conference/review materials, including name badges, tent cards, signs, packets, and other materials as requested by client.
• Correspond with attendees and speakers via email, phone, and Microsoft Teams.
• Generate and update rooming lists.
• Prepare logistical and confirmation letters for clients, attendees, speakers/VIPs, and vendors.
• Provide onsite support.
• Arrange, facilitate, and otherwise support conference calls and virtual meetings.
• Arrange travel for sponsored attendees and speakers/VIPs.
• Provide travel support for non-sponsored attendees as necessary.
• Order necessary supplies.

Skills

Conference coordination

Travel coordination

Administrative support

Education

High School diploma

Tools

Microsoft Office

Adobe Acrobat

Adobe Sign

Cvent

Zoom

ZoomGov

Microsoft Teams

Job description

Synergy strives for excellence in our work for clients, fostered by a supportive, professional work environment.

Openings

Synergy staff members are advancing solutions in public health and public education systems across the country. We speak 26 languages and represent 27 countries. Our diverse backgrounds bring important perspectives to the services we deliver.

Temp to Perm Logistics Coordinator

Synergy Enterprises, Inc., a woman-owned government contractor, is seeking a temporary to permanent Logistics Coordinator to perform administrative and logistical duties in support of contract tasks.

Primary Responsibilities:

• Manage attendee registration using in-house registration websites and Cvent, generate reports, and perform mail merges.
• Create and process Adobe forms for reimbursement and honoraria and route them for signature using Adobe Sign; create evaluations and other forms as needed.
• Create, duplicate, and assemble conference/review materials, including name badges, tent cards, signs, packets, and other materials as requested by client.
• Correspond with attendees and speakers via email, phone, and Microsoft Teams.
• Generate and update rooming lists.
• Prepare logistical and confirmation letters for clients, attendees, speakers/VIPs, and vendors.
• Provide onsite support.
• Arrange, facilitate, and otherwise support conference calls and virtual meetings.
• Arrange travel for sponsored attendees and speakers/VIPs.
• Provide travel support for non-sponsored attendees as necessary.
• Order necessary supplies.

Qualifications:

• At least one year of experience in supporting technical planning and coordinating conferences and meetings.
• Experienced in managing travel activities and communications with conference or meeting attendees.
• Knowledge of virtual meeting platforms such as Zoom, ZoomGov, and Microsoft Teams.
• Proficient in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat; experience with Adobe Sign strongly preferred.
• Familiarity with Cvent or similar event registration platforms a plus.
• Minimum of a High School diploma required.
• Minimum of 2 years’ experience performing a variety of administrative support functions.

Other job requirements:

• The position requires that individuals be available to work as necessary throughout the standard workweek and sometimes on weekends as well.
• Must be in the DMV area.
• Historically, individuals who have filled this position have worked on average anywhere from 2 to 3 weekends a year (and sometimes more) and often have to travel to distant client sites in order to do so.

Physical demands and work environment:

• Physical demands: While performing duties of job, employee is occasionally required to stand; walk; sit; use hands to handle objects and documents; reach with hands and arms; talk and hear. Employee may occasionally lift and/or move up to 50 pounds. Specific vision abilities required by the job include close vision. Employee may use office equipment such as telephone, computer, computer software, printer, and copier.
• Work environment: Employees are not substantially exposed to adverse environmental conditions. The noise level in the work environment is usually moderate.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities and skills required of employees so classified.