Conference & Events Coordinator for Campus Programs

University of Wisconsin; United States; On-site; USD 27,000 - 38,000; Full time

Benefits offered by this job

Paid time off

Health/Dental/Vision/Life insurance

Savings accounts

WRS pension

Job summary

University of Wisconsin–Madison is seeking an Event Coordinator to plan and execute conferences, events, and programs for various departments. You will develop food and beverage service, determine audio-visual needs, and budget, using event software to detail requirements and room diagrams.

The role emphasizes proactive, attentive service and a commitment to first-class experiences for customers and guests.

Qualifications

• 1 year of event planning and/or event management experience.
• Experience working directly with customers to plan conferences and/or events. Please include the number of events you assisted in planning per year.
• Experience using computerized scheduling and registration software systems.

Responsibilities

• Communicates with customers to determine event details and requirements, evaluates requests, recommends service plans and pricing, and provides status updates
• Assists with planning and the creation of promotional materials and resources for events
• Plans, schedules, documents, and supports service delivery for events using established policies and procedures to meet customer needs and ensure event compliance with institutional policy.
• Develop and track individual conference budgets, including registration fees, fiscal expenditures, billing invoices, and reconciliation
• Schedules logistics and secures resources for all aspects of events including space, vendors, and staff; and coordinates details and resolves operational issues
• Monitors and processes event related transactions and event data and records
• Greets customers/guests, assists with registration, answers questions, and refers complex issues to appropriate entities
• Create and maintain conference websites, registration sites, and abstract submission fees

Skills

Event planning

Customer interaction

Scheduling software

Tools

Scheduling software

Job description

University of Wisconsin–Madison is seeking an Event Coordinator to plan and execute conferences, events, and programs for various departments. You will develop food and beverage service, determine audio-visual needs, and budget, using event software to detail requirements and room diagrams.

The role emphasizes proactive, attentive service and a commitment to first-class experiences for customers and guests.