Conferences & Events Specialist

University of Wisconsin; Madison (WI); On-site; USD 27,000 - 38,000; Full time

Job summary

The University of Wisconsin–Madison is seeking an Event Coordinator to plan and execute conferences, events, and programs for campus departments. You will develop food and beverage service, determine audio-visual needs, and manage budgets while using event software to detail requirements and create room diagrams.

The ideal candidate is eager to become an expert user of complex event software, a good listener, detail-oriented, and proactive.

Qualifications

• 1 year of event planning and/or event management experience.
• Experience working with customers to plan conferences or events.
• Experience using scheduling and registration software.

Responsibilities

• Communicates with customers to determine event details and pricing.
• Assists with planning promotional materials for events.
• Plans and supports service delivery to meet policy and customer needs.
• Develops and tracks conference budgets and invoices.
• Schedules logistics, secures resources, and coordinates staff for events.
• Greets attendees and assists with registration.
• Creates and maintains conference websites and registration sites.

Skills

Event planning

Customer interaction

Budgeting

Communication

Tools

Event management software

Room diagram software

Scheduling software

Job description

The University of Wisconsin–Madison is seeking an Event Coordinator to plan and execute conferences, events, and programs for campus departments. You will develop food and beverage service, determine audio-visual needs, and manage budgets while using event software to detail requirements and create room diagrams.

The ideal candidate is eager to become an expert user of complex event software, a good listener, detail-oriented, and proactive.