Dynamic Conference & Events Coordinator

University of Wisconsin-Madison; Madison (WI); On-site; USD 27,000 - 38,000; Full time

Job summary

The Conference Management Team within UW Conferences & Events at the University of Wisconsin–Madison is seeking a detail-oriented Conference Coordinator to plan and manage multiple academic and professional conferences on and off campus.

You will collaborate with campus departments and organizers on logistics, room diagrams, food and beverage, audiovisuals, and will use various software to detail event needs, create registrations and websites.

Qualifications

• 1 year of event planning and/or event management experience.
• Experience working directly with customers to plan conferences and/or events.

Responsibilities

• Develop and track individual conference budgets, including registration fees, fiscal expenditures, billing invoices, and reconciliation
• Schedules logistics and secures resources for all aspects of events including space, vendors, and staff; and coordinates details and resolves operational issues
• Monitors and processes event related transactions and eventdata and records
• Greets customers/guests, assists with registration, answers questions, and refers complex issues to appropriate entities
• Create and maintain conference websites, registration sites, and abstract submission fees
• Communicates with customers to determine event details and requirements, evaluates requests, recommends service plans and pricing, and provides status updates
• Assists with planning and the creation of promotional materials and resources for events
• Plans, schedules, documents, and supports service delivery for events using established policies and procedures to meet customer needs and ensure event compliance with institutional policy.

Skills

Event planning

Customer service

Tools

Scheduling software

Job description

The Conference Management Team within UW Conferences & Events at the University of Wisconsin–Madison is seeking a detail-oriented Conference Coordinator to plan and manage multiple academic and professional conferences on and off campus.

You will collaborate with campus departments and organizers on logistics, room diagrams, food and beverage, audiovisuals, and will use various software to detail event needs, create registrations and websites.