Conference and Meetings Admin

Beacon Hill Staffing Group, LLC; Chicago (IL); On-site; USD 25,000 - 39,000; Part time

Job summary

Beacon Hill Staffing Group is seeking a part-time Meetings and Events professional in Chicago to support membership engagement and events programming. The role emphasizes creating meaningful member experiences through events, programming, and relationship management.

You will handle membership support, event logistics, and communications, working with a small team. Flexible hours (20-25 per week) and a passion for service are ideal.

Qualifications

• Experience in membership, events, hospitality, or nonprofit management preferred.
• Strong organizational skills with ability to manage multiple projects and deadlines.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office Suite; CRM/databases experience a plus.
• Ability to work independently and with a small team.
• Availability for flexible hours, including evenings or weekends.
• Part-time position approximately 20–25 hours per week.

Responsibilities

• Serve as the first point of contact for member inquiries and support.
• Assist with membership renewals, applications, and onboarding processes.
• Maintain membership records in the database/CRM system.
• Track membership metrics and prepare reports on engagement, renewals, and retention.
• Plan, coordinate, and execute in-person and virtual events, including meetings and networking programs.
• Manage event logistics such as venue coordination, catering, A/V, and registration.
• Handle pre-event communications, invitations, reminders, and follow-up with attendees.
• Assist with onsite event support, including setup, registration, and member engagement.
• Assist in developing and distributing newsletters, email campaigns, and promotional materials for events and membership initiatives.
• Update website content and social media with event and membership information.
• Track expenses and assist with event and membership budget monitoring; provide general admin support.

Skills

Strong organizational skills

Excellent written and verbal comms

Ability to manage multiple projects

Team collaboration

Tools

Microsoft Office Suite

CRM/databases

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Beacon Hill has partnered with a non-profit organization in Chicago in hiring a part-time Meetings and Events professional to start immediately. Our client is seeking a detail-oriented, personable, and organized professional to support our membership engagement and events programming on a part-time basis. This role is ideal for someone with strong communication skills and a passion for creating meaningful member experiences through events, programming, and relationship management.

Key Responsibilities

• Membership Support
  • Serve as the first point of contact for member inquiries, providing exceptional service and support.
  • Assist with membership renewals, applications, and onboarding processes.
  • Maintain accurate membership records in the database/CRM system.
  • Track membership metrics and prepare reports on engagement, renewals, and retention.
• Events Coordination
  • Support the planning, coordination, and execution of in-person and virtual events, including meetings, networking programs, and special events.
  • Manage event logistics such as venue coordination, catering, A/V, and registration.
  • Handle pre-event communications, invitations, reminders, and follow-up with attendees.
  • Assist with onsite event support, including setup, registration, and member engagement.
• Marketing & Communications
  • Assist in developing and distributing newsletters, email campaigns, and promotional materials for events and membership initiatives.
  • Update website content and social media with event and membership information.
• Administrative Support
  • Track expenses and assist with event and membership budget monitoring.
  • Provide general office and administrative support as needed.

Qualifications

• Previous experience in membership, events, hospitality, or nonprofit/association management preferred.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint); experience with CRM/databases a plus.
• Ability to work independently and collaboratively with a small team.
• Availability to work flexible hours, including occasional evenings or weekends for events.
• Part-time position (approx. 20-25 hours per week).

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and the specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)