Conference and Events Coordinator

Placements24; Roanoke (VA); On-site; USD 34,000 - 45,000; Full time

Benefits offered by this job

Staff meals

Uniform provided

Employee discounts on hotel services

Professional development opportunities

Job summary

Placements24 is seeking a Conference and Events Coordinator for a busy hotel venue in East London. You will support the Events Manager with planning, client liaison, and on-site coordination to deliver conferences, meetings, and banquets.

The role requires at least 2 years in hospitality event coordination, with excellent organization, communication, and proficiency in Microsoft Office; familiarity with event management software is a plus.

Qualifications

• Minimum of 2 years of experience in event coordination or related hospitality role.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.

Responsibilities

• Assist the Events Manager in planning and coordinating all conferences, banquets, and events.
• Serve as primary contact for clients during event planning, responding promptly.
• Prepare event proposals, contracts, and detailed event orders (BEOs).
• Coordinate with F&B, A/V, and banqueting staff for seamless execution.
• Manage event logistics, including room setups, seating, and catering details.
• Oversee on-site event execution and troubleshoot issues to ensure client satisfaction.

Skills

Organizational skills

Multitasking

Written and verbal communication

Microsoft Office Suite

Event management software

Tools

Microsoft Office

Event management software

Job description

About the Role

Our client, a busy hotel venue in East London , is looking for an organized and proactive Conference and Events Coordinator to join their team. This role is vital in supporting the Events Manager and ensuring the smooth execution of all conferences, meetings, and banquets. You will be involved in client liaison, event planning, detailing, and on-site coordination, ensuring every event is a success. This position requires excellent communication skills, meticulous attention to detail, and the ability to manage multiple tasks in a dynamic environment, contributing to memorable experiences for guests and clients.

Key Responsibilities

• Assist the Events Manager in planning and coordinating all aspects of conferences, banquets, and events.
• Serve as a primary point of contact for clients during the event planning process, responding to inquiries promptly.
• Prepare event proposals, contracts, and detailed event orders (BEOs).
• Coordinate with various hotel departments, including F&B, A/V, and banqueting staff, to ensure seamless event execution.
• Manage event logistics, including room setups, seating arrangements, and catering details.
• Oversee on-site event execution, troubleshooting any issues that arise and ensuring client satisfaction.

Requirements

• Minimum of 2 years of experience in event coordination or a related role within the hospitality industry.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and familiarity with event management software is a plus.
• Ability to work under pressure and meet deadlines in a fast-paced environment.
• A customer-focused attitude and a team player mentality are essential.

Benefits

• Competitive salary commensurate with experience.
• Opportunities for professional development and training in event management.
• Staff meals and uniform provided.
• Employee discounts on hotel services.
• A challenging and rewarding role in the vibrant city of East London .