Conference and Event Specialist

Creighton University; Omaha (NE); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Conference and Event Specialist to join their dynamic team. This full-time role involves planning and executing a variety of non-academic events, supporting the president’s office, and enhancing the Summer at Creighton program. The specialist will work collaboratively with various stakeholders, ensuring successful event logistics and client satisfaction. Ideal candidates will possess strong event management skills, a relevant bachelor’s degree, and experience in client relations. Join this vibrant community and make a significant impact through engaging events and exceptional service.

Qualifications

• 3+ years of experience in event management required.
• Bachelor's degree in relevant fields is essential.

Responsibilities

• Plan and coordinate internal and external events.
• Support Summer at Creighton program and manage client needs.

Skills

Event Management

Budget Management

Client Relations

Logistics Coordination

Education

Bachelor’s degree in Marketing

Bachelor’s degree in Communications

Bachelor’s degree in Event Management

Tools

StarRez

Job description

Creighton University in Omaha, NE, is seeking to hire a Conference and Event Specialist for the division of Student Life.

This role is responsible for planning, coordinating, and implementing non-academic events (internal and external) that support the president’s office, as well as academic ceremonial events on either the Omaha or Phoenix campus. The specialist will develop and strengthen partnerships within and across divisions, working collaboratively with students, employees, and community partners. Additionally, the role involves assisting the Signature Events team with event execution, providing onsite support when needed.

The position provides key support to the Summer at Creighton program, guiding individuals and groups from the initial request through their stay, including managing charges upon departure. The specialist will serve as a point of contact for summer housing availability and campus services, and assist with direct sales, marketing, appointment scheduling, and campus tours for current and prospective clients.

This is a full-time, 12-month position requiring some evening and weekend hours, especially during peak times, with over 40 hours per week during critical periods. Some travel, less than 5%, may be required.

Key Responsibilities

1. Support the Signature Event services team in planning and logistical support for internal and external clients, including space and event needs.
2. Meet with clients to understand their event requirements, including budget, catering, AV, parking, and marketing. Assist in promoting events to increase attendance, track RSVPs, and manage day-of logistics and troubleshooting.
3. Coordinate with finance to process invoices, ensure accurate billing, and reconcile budgets.
4. Support Summer at Creighton clients throughout the year as a primary contact, overseeing room bookings, program implementation, and coordinating vendor needs such as dining, housing, shuttle, and parking services, with review upon event completion.
5. Uphold Creighton’s core values, demonstrate commitment to diversity and inclusion, and adhere to all university standards, rules, regulations, and training requirements.

Qualifications

• Bachelor’s degree in marketing, communications, or event management.
• At least 3 years of experience in event management.
• Experience managing contracts and relationships with clients and vendors is preferred.
• Ability to troubleshoot logistics using internal resources.
• Experience with StarRez or similar housing/summer conference management systems is preferred.

How to Apply

Applicants are encouraged to submit a cover letter and an up-to-date resume through the online application. For questions regarding the application process, contact [e-mail].

AAP/EEO Statement

Creighton University is committed to providing a safe, inclusive, and non-discriminatory environment. The university hires qualified individuals and admits students without regard to race, color, religion, sex, marital status, national origin, age, disability, citizenship, sexual orientation, gender identity or expression, veteran status, or other protected statuses, in accordance with applicable laws.

Disclosure Statement

This job description provides a general overview and is not exhaustive. Reliable attendance is essential, and employees may be asked to perform additional duties or work beyond standard hours as needed. Creighton University reserves the right to modify duties, responsibilities, and activities at any time, with or without notice.