Event Specialist

Travel Leaders Group Holdings LLC dba Internova Travel Group; United States; Remote; USD 45,000 - 85,000; Full time

Job summary

Join a dynamic team as an Event Specialist where you will be the vital link between event planners and account managers. This role offers the opportunity to manage event platforms, support documentation, and ensure seamless coordination for various events throughout the year. With a focus on communication and organization, you will handle multiple priorities and contribute to successful event execution. The ideal candidate will thrive in a fast-paced environment, showcasing their strong communication skills and proficiency in event management tools. This is a fantastic opportunity to grow within a supportive and inclusive organization.

Benefits

Health plans

401(k)

Travel discounts

Diversity and inclusion initiatives

Qualifications

• Bachelor's degree in a related field preferred.
• Experience in the travel/tourism industry is a plus.

Responsibilities

• Assist with invoice processing and reconcile with accounting.
• Manage event registration sites in Cvent and generate reports.

Skills

Self-motivation

Communication skills

Project management

Proficiency in word processing

Ability to manage multiple priorities

Education

Bachelor's degree in Event Production

Bachelor's degree in Hospitality

Bachelor's degree in Marketing

Tools

Cvent

Robohead

Job description

Event Specialist

Job Locations: US-Remote

Job ID	2025-3444
Division	Travel Leaders Network
# of Openings	1
Max	USD $84,383.00/Yr.
Min	USD $45,247.20/Yr.

Overview

The Event Specialist will serve as a key liaison between event planners and event account managers, ensuring smooth communication and seamless coordination for all events throughout the year. This role involves supporting documentation of event requirements and timelines, managing event platforms like Cvent, and assisting with invoicing and billing processes. The individual will maintain organized records and proactively address challenges to contribute to successful events.

Responsibilities

• Assist with invoice processing and reconcile with the accounting team for all events
• Follow up with suppliers on past due accounts receivable
• Project manage event tasks with the creative team in Robohead
• Support and proofread event documents such as agendas and timelines
• Manage event registration sites in Cvent and generate reports
• Support various event inboxes from advisors and suppliers
• Perform other duties as assigned

Qualifications

• Bachelor's degree in Event Production, Hospitality, Communications, Marketing, Advertising, Business Administration, or similar (preferred)
• Self-motivated with the ability to work independently
• Ability to manage multiple priorities effectively
• Strong communication skills for diverse audiences
• Proficiency in word processing, databases, and spreadsheets
• Highly organized and able to handle multiple programs simultaneously
• Experience with Cvent and in the travel/tourism industry is a plus
• Willingness to travel 2-4 times per year, up to a week at a time

Note: The salary range is designed to comply with pay transparency laws and may vary based on experience and location. The role may include incentives or bonuses. Benefits include health plans, 401(k), travel discounts, and more. We are an Equal Opportunity Employer, committed to diversity and inclusion.