Event Specialist

Internova Travel Group; United States; Remote; USD 40,000 - 75,000; Full time

Job summary

An established industry player is seeking an Event Specialist to act as a vital link between event planners and account managers. This dynamic role involves managing documentation, supporting invoicing processes, and utilizing event management platforms like Cvent. The ideal candidate will be self-motivated, organized, and possess strong communication skills to manage multiple priorities effectively. With opportunities to travel for events, this position offers a chance to contribute to the success of exciting events throughout the year. If you have a passion for event production and a knack for organization, this role is perfect for you.

Qualifications

• Bachelor’s degree in relevant fields preferred.
• Proven ability to manage multiple priorities effectively.

Responsibilities

• Assist with invoicing and reconcile with accounting for events.
• Manage event registration sites and generate reports in Cvent.

Skills

Event Management

Communication Skills

Project Management

Organization

Self-Motivation

Education

Bachelor’s degree in Event Production

Bachelor’s degree in Hospitality

Bachelor’s degree in Communications

Bachelor’s degree in Marketing

Bachelor’s degree in Business Administration

Tools

Cvent

Robohead

Word Processing Software

Databases

Spreadsheets

Job description

Overview

The Event Specialist will serve as a key liaison between event planners and event account managers, ensuring smooth communication and seamless coordination for all events throughout the year. This role involves actively supporting both sides by managing comprehensive documentation that outlines all event requirements and timelines. The individual will assist with event management platforms like Cvent, ensuring all event details are properly entered and tracked. Additionally, they will support the invoicing process by working closely with accounting to facilitate accurate billing and payments. The role requires maintaining organized records and proactively addressing challenges to contribute to the success of each event.

Responsibilities

• Assist with the invoicing process and reconcile with the accounting team for all events
• Follow up with suppliers on past-due accounts receivable
• Project manage events with the creative team using Robohead
• Support and proofread documents for event planners and account managers, such as agendas and timelines
• Manage event registration sites in Cvent
• Generate reports in Cvent
• Support various event inboxes from advisors and suppliers
• Perform other duties as assigned

Qualifications

• Bachelor’s degree in Event Production, Hospitality, Communications, Marketing, Advertising, Business Administration, or equivalent (preferred)
• Self-motivated with the ability to work independently
• Proven ability to manage multiple priorities effectively
• Strong communication skills with diverse audiences
• Proficiency in word processing, databases, and spreadsheets
• Highly organized and capable of managing multiple programs simultaneously
• Experience with Cvent is a plus
• Experience in the travel and/or tourism industry is a plus
• Willingness to travel to events 2-4 times per year, up to a week at a time