Tradeshow and Events Specialist

Kaplan; United States; Remote; USD 31,000 - 79,000; Full time

Job summary

An innovative firm is seeking a Tradeshow and Events Specialist to manage and execute small to mid-tier events across the United States. This role involves collaboration with internal teams and external partners to ensure successful event logistics and operational excellence. You will lead the planning and execution of various marketing-supported events, manage budgets, and oversee all pre- and post-event logistics. With a focus on communication and organization, this position offers a flexible remote work environment, comprehensive benefits, and opportunities for professional growth. Join us to make a positive impact in the world of education and technology.

Benefits

Flexible work/life balance

Comprehensive retirement plan

Tuition assistance

Health benefits

Generous paid time off

Qualifications

• 1+ years of experience in tradeshow and event management.
• Strong organizational skills with attention to detail.

Responsibilities

• Lead planning and execution of small to mid-tier events.
• Coordinate with internal teams and manage event budgets.

Skills

Event Management

Communication Skills

Organizational Skills

Microsoft Office

Google Workspace

Salesforce

Education

Bachelor’s degree in Business

Bachelor’s degree in Communications

Bachelor’s degree in Hospitality/Event Management

Tools

Salesforce

Project Management Platforms

Job description

Job Description

For more than 80 years, Kaplan has been a trailblazer in education and professional advancement. We are a global company at the intersection of education and technology, focused on collaboration, innovation, and creativity to deliver a best-in-class educational experience and make Kaplan a great place to work.

The future of education is here, and we are eager to work alongside those who want to make a positive impact and inspire change in the world around them.

The Tradeshow and Events Specialist is responsible for managing the coordination, planning, and execution of assigned events for our small to mid-tier events. This role involves collaborating with internal teams and external partners to ensure the operational and logistical success of tradeshows, conferences, and other marketing-supported events. The Specialist manages the day-to-day tasks associated with events and supports inventory management, order processes, and CRM entries across segments.

Key Responsibilities

1. Lead the planning and execution of assigned small to mid-tier events, tradeshows, conferences, and marketing events.
2. Coordinate with internal teams regarding event objectives, participation levels, contracts, and timelines.
3. Serve as the primary point of contact for sponsors, venues, vendors, and external partners.
4. Manage event budgets and provide forecasts for assigned events.
5. Oversee pre- and post-event logistics, including registration, booth reservations, virtual platform access, shipping of materials, booth setup and teardown, audiovisual needs, and procurement of attendee lists.
6. Manage replenishment of event assets in accordance with established procedures.
7. Input CRM data and manage order processes across segments.
8. Participate in pre-event planning meetings and post-event evaluations.
9. Perform other duties as assigned.

Minimum Qualifications

• Bachelor’s degree in Business, Communications, Hospitality/Event Management, or related field, or equivalent experience.
• At least 1 year of experience in tradeshow and event management or related project management.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational and planning skills with high attention to detail.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Proficiency in Microsoft Office and Google Workspace.
• Experience with Salesforce and project management platforms is a plus.
• Occasional travel required.

What We Offer

• Remote work with flexible work/life balance.
• Comprehensive retirement plan with company contributions (8-10%).
• Tuition assistance and discounts via our Gift of Knowledge Program.
• Health benefits starting on day one.
• Generous paid time off, including holidays, vacation, personal, sick days, plus volunteer and diversity days.
• And much more!

Compensation & Location

Position is Salary Grade A: $31,200 to $78,600, based on experience and skills. This is a full-time, remote position across the United States.