Concurrent Enrollment Programs Specialist

Wenatchee Valley College; Wenatchee (WA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Retirement plan

Paid leave

Job summary

Wenatchee Valley College's concurrent enrollment administrative assistant provides administrative and operational support for the Running Start, Career and Technical Education (CTE), and College in the High School programs.

This role serves as the primary point of contact for students, parents, high school counselors, and CTE directors while coordinating enrollment processes, maintaining program records and supporting articulation agreements.

Qualifications

• High school diploma or equivalent.
• Two years of increasingly responsible office experience, including fiscal and budgeting experience.
• Strong interpersonal, writing and speaking skills.
• Proficiency with word processing and spreadsheet software (Microsoft Word and Excel preferred).
• Customer service experience.

Responsibilities

• Serve as primary contact for inquiries related to Running Start and CTE from students, parents, counselors, and directors.
• Monitor and respond to program email accounts for Running Start and CTE.
• Assist students with scheduling meetings with advisors.
• Remove administrative holds from student accounts when appropriate.
• Provide training and onboarding support for new team members and work‑study students.
• Receive, review, and process Enrollment Verification forms and maintain records.
• Review and track qualifying documentation for new Wenatchee campus students.
• Receive and review CTE articulation paperwork from partner high schools.
• Route articulation requests to appropriate college faculty for review and approval.
• Issue articulation agreements or denial letters and coordinate signatures.
• Create and maintain Memorandums of Agreement with partnering high schools.
• Coordinate with other community college consortia for out‑of‑district partnerships.
• Maintain organized digital and physical records for Running Start and CTE programs.
• Communicate deadlines, requirements, and updates with CTE faculty and high school directors.
• Provide guidance and training to high school CTE instructors regarding procedures.
• Track and update CTE Dual Credit information in the program lookup tool.
• Receive and update final CTE grades submitted by high schools.
• Follow up for missing documentation required for quick admission and transcription.
• Pull statewide 9–12 enrollment data for CTE billing and share with business office.
• Coordinate with credit evaluators for transcription of CTE credits (SERS).
• Verify CIHS courses are correctly configured in ctcLink.

Skills

Interpersonal skills

Writing skills

Customer service

Word processing

Excel

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Wenatchee Valley College's concurrent enrollment administrative assistant provides administrative and operational support for the Running Start, Career and Technical Education (CTE), and College in the High School programs.

This role serves as the primary point of contact for students, parents, high school counselors, and CTE directors while coordinating enrollment processes, maintaining program records and supporting articulation agreements.