Compliance Manager

Yellowstone Landscape; Bunnell (FL); Remote; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401k with company match

Paid time off

Holiday pay

Weekly pay

Job summary

Yellowstone Landscape seeks a Compliance Manager to lead corporate, regulatory, licensing, and operational compliance across its multi-state footprint. You will partner with Legal, Accounting, Risk, HR, Operations, and Sales to ensure registrations, licenses, and filings are current and compliant.

The role involves developing scalable processes for licensing, regulatory filings, ethics program administration, lien and payment protections, and audit readiness while balancing risk with business

Qualifications

• Bachelor's degree in Business, Legal Studies, Compliance, Risk Management, Accounting, Finance, or a related field preferred.
• Five or more years of relevant experience in corporate compliance, legal operations, licensing, risk management, corporate administration, or a related function preferred.
• Experience supporting a multi-state organization and managing requirements across multiple jurisdictions strongly preferred.
• Experience with contractor licensing, corporate registrations, public works requirements, liens, construction-related compliance, or similar areas is a plus.

Responsibilities

• Monitor federal, state, and local laws, regulations, licensing requirements, and other compliance obligations across Yellowstone's operations and coordinate with Legal and business leaders.
• Manage and maintain licenses and permits across operating jurisdictions, including applications, renewals, and documentation.
• Oversee corporate entity compliance, including foreign qualifications, annual reports, registered agents, and state registrations.
• Maintain a centralized compliance calendar tracking licenses, registrations, permits, filings, renewals, and deadlines.
• Administer whistleblower and ethics reporting program, document investigations, and coordinate with Legal and HR.
• Partner with Legal, A/R, and Operations to administer lien and payment-protection processes and deadlines.
• Support government, municipal, and public works compliance, including registrations, bonding, prevailing wage, and payroll requirements.
• Review government RFPs and bid requirements to identify regulatory obligations and coordinate with Legal.
• Coordinate compliance requirements for new states, markets, and lines of business before operations begin.
• Assist with due diligence and integration during acquisitions by identifying registrations, licenses, and regulatory requirements to transfer.

Skills

Regulatory compliance

Licensing management

Corporate administration

Risk management

Cross-functional collaboration

Education

Bachelor's degree in related field

Tools

Microsoft Office

Compliance software

Job description

Job SummaryYellowstone Landscape is seeking a highly organized, proactive, and business-minded Compliance Manager to manage corporate, regulatory, licensing, and operational compliance across our multi-state organization.This position will partner closely with Legal, Accounting, Risk, Human Resources, Operations, Sales, and other functional leaders to ensure Yellowstone remains properly registered, licensed, and compliant in the jurisdictions in which it operates. The Compliance Manager will develop and maintain scalable processes around corporate entities, licensing, regulatory filings, liens and payment protections, government and public work requirements, subcontractor compliance, acquisitions, new-market expansion, ethics and whistleblower administration, and other compliance-related matters.The ideal candidate is comfortable operating in a fast-paced, decentralized organization, managing requirements across numerous states and jurisdictions, and developing practical processes that reduce risk without unnecessarily burdening the business.Key ResponsibilitiesMonitor federal, state, and local laws, regulations, licensing requirements, and other compliance obligations applicable to Yellowstone's operations and coordinate with Legal and business leaders to address changes or identified risks.Manage and maintain required business, contractor, landscape, pesticide, and other licenses and permits across Yellowstone's operating jurisdictions, including applications, renewals, and related documentation.Manage corporate entity compliance, including foreign qualifications, annual reports, registered agents, state registrations, and other recurring corporate filings.Maintain a centralized compliance calendar and tracking system covering licenses, registrations, permits, certifications, regulatory filings, renewals, and other critical deadlines.Administer Yellowstone's whistleblower and ethics reporting program, including maintaining the reporting process, documenting and routing matters appropriately, tracking investigations and corrective actions, and maintaining confidential records in coordination with Legal and Human Resources.Partner with Legal, A/R, and Operations to administer Yellowstone's lien and payment-protection processes, including state-specific requirements, preliminary notices, payment bond claims, filing deadlines, liens, releases, and related documentation.Support government, municipal, and public works compliance, including contractor registrations, bonding requirements, prevailing wage and certified payroll requirements, affidavits, disclosures, and other project-specific obligations.Support Sales and Operations with bid and qualification requirements, including licenses, corporate registrations, W-9s, insurance certificates, bonding information, certifications, disclosures, and other required documentation.Review government and municipal RFPs and other significant bid requirements to identify licensing, regulatory, bonding, registration, or compliance obligations and coordinate with Legal when additional review is required.Coordinate compliance requirements associated with new states, new markets, and new lines of business, ensuring required registrations, licenses, permits, insurance requirements, and other prerequisites are identified before operations begin.Support acquisition due diligence and integration by identifying entity registrations, licenses, permits, regulatory requirements, compliance matters, and renewal obligations that must be transferred, replaced, or established following an acquisition.Track subcontractor compliance, including licenses, certificates of insurance, contracts, registrations, and other required documentation, and help establish standardized subcontractor compliance requirements.Coordinate with Operations regarding pesticide, chemical, and environmental compliance, including applicable licenses, certifications, permits, SDS documentation, and recordkeeping requirements.Support DOT and fleet-related compliance matters as needed, including vehicle registrations, titles, transfers, regulatory documentation, and coordination with the appropriate operational owners.Maintain required government and vendor registrations, including federal, state, and local registrations necessary for Yellowstone to perform or bid on applicable work.Coordinate and track regulatory notices, inquiries, citations, and requests for information, ensuring matters are routed to the appropriate internal stakeholders and addressed timely.Conduct or coordinate periodic compliance risk assessments to identify gaps, emerging risks, missed requirements, and opportunities to improve controls and processes.Maintain a centralized compliance issue and corrective-action tracker and follow identified matters through resolution.Develop and maintain standard operating procedures, checklists, and internal controls for recurring compliance processes, including clear ownership, escalation procedures, and documentation requirements.Develop standardized compliance checklists for new jurisdictions, significant projects, public work, acquisitions, and other higher-risk activities to ensure required actions are addressed before work begins.Coordinate required compliance training, certifications, acknowledgments, and attestations, working with the appropriate functional leaders to ensure completion and appropriate record retention.Establish and maintain appropriate document retention and recordkeeping practices for compliance-related records, licenses, registrations, filings, investigations, permits, certifications, and other supporting documentation.Maintain organized digital archives of compliance-related documentation to support operational needs, regulatory requests, audits, litigation, and due diligence.Support internal and external audits and compliance reviews, including gathering documentation, responding to requests, identifying deficiencies, and tracking remediation activities.Coordinate with outside counsel, registered agents, licensing services, lien vendors, regulatory agencies, and other third-party providers when specialized assistance is required.Develop periodic compliance reporting and dashboards for Legal and senior management covering upcoming deadlines, expired or outstanding requirements, regulatory matters, corrective actions, significant risks, and other relevant compliance metrics.Identify opportunities to use technology, automation, and standardized workflows to improve compliance monitoring, documentation, efficiency, and visibility across the organization.Perform other compliance-related responsibilities as assigned based on changes in Yellowstone's operations, regulatory environment, and business needs.QualificationsBachelor's degree in Business, Legal Studies, Compliance, Risk Management, Accounting, Finance, or a related field preferred.Five or more years of relevant experience in corporate compliance, legal operations, licensing, risk management, corporate administration, or a related function preferred.Experience supporting a multi-state organization and managing requirements across multiple jurisdictions strongly preferred.Experience with contractor licensing, corporate registrations, public works requirements, liens, construction-related compliance, or similar areas is a plus.Strong organizational and project-management skills with the ability to manage numerous deadlines and competing priorities.Excellent attention to detail and ability to interpret regulatory requirements and translate them into practical business processes.Strong written and verbal communication skills and the ability to work effectively with employees at all levels of the organization.Ability to exercise sound judgment, maintain confidentiality, and appropriately escalate matters requiring Legal or senior management involvement.Strong analytical and problem-solving skills with a demonstrated ability to identify gaps and implement sustainable solutions.Proficiency with Microsoft Office and the ability to learn and utilize compliance, legal, workflow, and document-management systems.Key CompetenciesAccountability and ownershipOrganization and attention to detailSound judgmentBusiness partnershipProcess improvementRisk identificationProject managementCross-functional collaborationWritten and verbal communicationConfidentiality and discretionAbility to operate effectively in a fast-paced, growing organizationWhy Join Yellowstone?Competitive pay; paid weeklyFull group benefits package including health, dental, vision, life and disability insurance, 401k with a company match, paid time off and holiday payA company that values and appreciates YOU Yellowstone Landscape is dedicated to excellence in commercial landscaping. As the largest privately-owned commercial landscaping company in the nation, we offer exciting career opportunities for Landscape Professionals across the United States. To learn more, please visit our website: www.yellowstonelandscape.com.