Compassionate Hospice Scheduling Coordinator

VitalCaring Group; Woodward (OK); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Virtual care

Mental health support

FSA/HSA

Life insurance

401(k) match

Referral program

Prepaid legal

Identity theft protection

Paid time off

Education reimbursement

Job summary

VitalCaring in Woodward, OK, is seeking a Patient Services Coordinator (PSC) to connect clinicians, patients, and schedules for compassionate hospice care. The role emphasizes strong organization, communication, and the ability to manage multiple priorities in a fast-paced healthcare environment.

A high school diploma and 1+ year of admin or scheduling experience are required. You will coordinate visits, use EMR systems, support quality initiatives, and contribute to a team that values dignity

Qualifications

• High school diploma or equivalent required.
• 1+ year administrative, scheduling, or office experience (healthcare or hospice preferred).
• Strong organizational and multitasking skills.
• Experience with EMR or scheduling systems preferred.
• Excellent communication and interpersonal skills.
• Ability to prioritize, adapt, and problem-solve in real time.

Responsibilities

• Coordinate care delivery and support hospice operations through strong scheduling and communication.
• Schedule and coordinate patient visits across hospice clinicians to ensure timely, efficient care.
• Collaborate with nurses, social workers, chaplains, and leadership to support daily care coordination.
• Monitor schedules and follow up on missed, incomplete, or delayed visits.
• Utilize EMR and reporting tools to track productivity, coverage, and scheduling optimization.
• Partner with field teams and leadership to reduce missed visits and improve patient experience.
• Communicate effectively with patients, families, clinicians, and referral partners.
• Respond to changing patient needs and scheduling challenges with urgency and problem-solve.
• Maintain accurate documentation and workflow completion within the EMR system.
• Support quality initiatives, including participation in QAPI programs.
• Promote a culture of compassion and professionalism in every interaction.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Problem-solving

Attention to detail

Education

High school diploma

Tools

EMR scheduling software

Job description

VitalCaring in Woodward, OK, is seeking a Patient Services Coordinator (PSC) to connect clinicians, patients, and schedules for compassionate hospice care. The role emphasizes strong organization, communication, and the ability to manage multiple priorities in a fast-paced healthcare environment.

A high school diploma and 1+ year of admin or scheduling experience are required. You will coordinate visits, use EMR systems, support quality initiatives, and contribute to a team that values dignity