Compassionate Front Desk Coordinator — Temporary

AppleOne Employment Services; Atascadero (CA); On-site; USD 26,000 - 34,000; Full time

Job summary

AppleOne Employment Services in Atascadero, CA seeks an empathetic administrative assistant to support grieving families and funeral staff. You will answer phones, schedule appointments, greet visitors, and assist with daily tasks in a compassionate environment.

The role requires proficiency in Word, Excel, and Outlook, strong attention to detail, reliability, and diplomacy. Contract for 1–2 months; hours 8:30am–5pm, starting ASAP near 93422.

Qualifications

• Must have recent experience in front desk, concierge, office manager, office coordinator, administrative assistant, executive assistant, or similar type roles working with people.

Responsibilities

• Answering phones, scheduling appointments, make daily schedules, logs and lists.
• Greeting customer’s, setting appointments
• Assisting grieving families with basic information and assisting funeral arrangers with day to day task
• Receive incoming calls and assist callers
• Using FAQ/Talking Points doc that will be provided, direct calls to appropriate team members
• Filing, faxing, printing, scanning and photocopying paperwork
• Customer service over the phone, in person and via email, (collecting information taking messages and directing customers accordingly)
• Perform data entry, receive items, and mail out items
• Enter client data into the computer, create client files, delete client files
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings

Skills

Empathy

Sympathy

Compassion

Microsoft Word

Excel

Outlook

Attention to detail

Reliability

Punctuality

Interpersonal skills

Tools

Microsoft Word

Excel

Outlook

Job description

AppleOne Employment Services in Atascadero, CA seeks an empathetic administrative assistant to support grieving families and funeral staff. You will answer phones, schedule appointments, greet visitors, and assist with daily tasks in a compassionate environment.

The role requires proficiency in Word, Excel, and Outlook, strong attention to detail, reliability, and diplomacy. Contract for 1–2 months; hours 8:30am–5pm, starting ASAP near 93422.