Community School Operations & Finance Lead

Children's Aid; New York (NY); On-site; USD 37,000 - 40,000; Full time

Job summary

Children's Aid is seeking an Office Manager to support the Community School team in New York. You will oversee fiscal matters for the program site, provide administrative support, manage projects, and coordinate with the Community School Director for program success.

The role requires bilingual Spanish/English abilities, strong organizational skills, and experience in office management. Proficiency in Microsoft Office 365 and payroll/fiscal processes are essential, with a focus on accuracy and

Qualifications

• Associate’s degree in business administration; Bachelor’s degree preferred.
• Team player with good interpersonal skills.
• Maintains confidentiality of employee and client information.
• Bi-lingual (Spanish/English) required.

Responsibilities

• Understand and promote the organization’s Mission, Vision, and Values to ensure alignment with policies.
• Complete and manage expense and P-card reports with accurate records of financial transactions.
• Track and process payments: checks, cash, credit cards.
• Prepare, manage, and submit staff payroll.
• Manage inventory of office, food, medical supplies, and other program supplies.
• Prepare purchase orders and invoices for payment.
• Manage filing system for program activities and business systems.
• Prepare applications for permits and quarterly reports.
• Run errands as needed on and off program grounds.
• Manage onboarding paperwork and background checks for new hires.
• Generate reports and meet with Community School Director to analyze data.

Skills

Bilingual Spanish/English

Strong writing skills

Office management experience

Microsoft Office 365

Education

Associate’s degree in business administration

Bachelor’s Degree preferred

Tools

OTPS

Payroll systems

Job description

Children's Aid is seeking an Office Manager to support the Community School team in New York. You will oversee fiscal matters for the program site, provide administrative support, manage projects, and coordinate with the Community School Director for program success.

The role requires bilingual Spanish/English abilities, strong organizational skills, and experience in office management. Proficiency in Microsoft Office 365 and payroll/fiscal processes are essential, with a focus on accuracy and