School Operations Manager — Grants & Admin

AB Hires and Consulting LLC; Village of Garden City (NY); On-site; USD 55,000 - 68,000; Full time

Job summary

Community-based Organization in Queens is seeking an organized Office Manager to oversee day-to-day admin operations of the school and support its leadership team. The role involves multitasking across reception, correspondence, scheduling, records, and security, with a focus on efficient office workflows.

The ideal candidate will have strong communication, organizational, and multitasking abilities, plus experience in nonprofit or educational settings. Hours are 8 a.m.

Qualifications

• Office management or administrative experience preferred.
• Excellent verbal and written communication.
• Strong organizational and time management abilities.
• Exceptional attention to detail.
• Friendly, professional, and customer-service oriented.
• Ability to multitask in a fast-paced environment.
• Proficient in Microsoft Office and Google Workspace.
• Bookkeeping knowledge is a plus.
• Experience in a school or nonprofit environment is a plus.

Responsibilities

• Provide administrative and executive support to the Executive Director and school leadership team.
• Answer phones, respond to emails, and manage general office correspondence.
• Coordinate meetings, school tours, and building usage schedules.
• Create and maintain organized filing systems and office records.
• Process incoming and outgoing mail.
• Issue and track building keys.
• Order office and school supplies.
• Oversee day-to-day building maintenance and coordinate maintenance staff and security personnel.
• Welcome and assist students, parents, staff, visitors, and community members.
• Monitor visitor procedures and maintain building security protocols.
• Collaborate with leadership on emergency preparedness and building safety procedures.
• Assist with bookkeeping, invoicing, and collections.
• Prepare and submit government grant applications and NYC contract documentation, including Department of Education transportation and meal funding programs.
• Provide cross-functional administrative support as needed.
• Perform other duties as assigned.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Attention to detail

Customer service

Multitasking

Microsoft Office

Google Workspace

Bookkeeping knowledge

Tools

Microsoft Office

Google Workspace

Job description

Community-based Organization in Queens is seeking an organized Office Manager to oversee day-to-day admin operations of the school and support its leadership team. The role involves multitasking across reception, correspondence, scheduling, records, and security, with a focus on efficient office workflows.

The ideal candidate will have strong communication, organizational, and multitasking abilities, plus experience in nonprofit or educational settings. Hours are 8 a.m.