Programs Administrative & Data Support

BronxWorks; New York (NY); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

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Job summary

BronxWorks seeks an administrative assistant at East Concourse Older Adult Center to support clerical tasks, data entry, and grant reporting. You will help manage supplies, communications, and program records while coordinating with staff and visitors in a busy nonprofit setting.

The role requires strong typing, filing, and data management skills, with a drive for accuracy and timely task completion. BronxWorks offers a collaborative environment and opportunities to contribute to community

Qualifications

• Associates degree, or high school diploma or equivalent and four years related experience.
• Proficiency in modern business communications including personal computers, email, voicemail, facsimile and copier equipment
• Proficiency in basic filing principles and standard correspondence formats
• Minimum typing speed of 50 words per minute
• NYC Food Protection Certificate a plus, required within 6 months of hire
• High school diploma or equivalent credentials required, an Associates Degree preferred.

Responsibilities

• Provide general clerical support—ordering supplies, filing, scanning, word processing, photocopying.
• Answer telephone, take messages, and direct calls to appropriate parties.
• Purchase office supplies and/or equipment, including maintaining documentation for reconciling invoices in Nexonia.
• Maintain and organize necessary documents such as receipts, packing slips, invoices.
• Maintain inventory logs monthly for items purchased, transferred, damaged or discarded.
• Troubleshoot issues with purchases, vendors, deliveries and take corrective action.
• Welcome and greet visitors and program participants/clients.
• Track participation in mental health screening, nutrition assessments, and physical activity programs.
• Prepare sign-in-sheets, attendance logs, and feedback forms for program events.
• Input program data into tracking systems or databases for grant reporting and compliance.
• Generate monthly or quarterly reports on program participation and outcomes.
• Report to and meet with the supervisor monthly or as needed.
• Maintain and update resource directories and referral logs.
• Maintain general agency and office policies and procedures.
• Provide administrative support to the SNAP-Ed team and BronxWorks Agency.

Skills

Typing 50 wpm

Modern office communications

Filing principles

Education

Associate degree

High school diploma or equivalent

Job description

BronxWorks seeks an administrative assistant at East Concourse Older Adult Center to support clerical tasks, data entry, and grant reporting. You will help manage supplies, communications, and program records while coordinating with staff and visitors in a busy nonprofit setting.

The role requires strong typing, filing, and data management skills, with a drive for accuracy and timely task completion. BronxWorks offers a collaborative environment and opportunities to contribute to community